Corrections Records Specialist - SCI Camp Hill

Commonwealth of Pennsylvania; Lemoyne (Cumberland County); On-site; USD 52,000 - 78,000; Full time

Job summary

The Commonwealth of Pennsylvania is seeking a Corrections Records Specialist for the State Correctional Institution Camp Hill. You will help keep inmate records accurate and secure, review court documents, and coordinate information with staff and partner agencies to support safe and lawful corrections operations.

The role emphasizes attention to detail, adherence to procedures, and proper identification processes.

Qualifications

• One year as a Records Specialist 1 (Commonwealth job title or equivalent Federal Government job title, as determined by the Office of Administration)
• Three years of clerical or correctional custodial experience including one year in a correctional facility
• An equivalent combination of experience and training, which includes one year of clerical or correctional custodial experience in a correctional facility.

Responsibilities

• Record Management: Collect information from multiple sources to maintain accurate and complete inmate records
• Document Review: Examine court orders and related documents to determine proper actions for release, confinement, or sentence changes
• Identity Processing: Interview, photograph, and fingerprint inmates to ensure proper identification and documentation
• Information Coordination: Relay required updates to inmates, institutional staff, and partner agencies to support clear and timely communication
• Transport Authorization: Arrange and verify releases and transport procedures by confirming approvals and the identity of transporting officials
• Safety Support: Assist with escorts, respond to incidents, and conduct searches to maintain secure work areas

Job description

Are you ready to use your attention to detail to support the Department of Corrections as a Corrections Records Specialist? This role at the State Correctional Institution (SCI) at Camp Hill offers a chance to help keep important inmate records accurate and secure. You will be part of a team that ensures justice system information is correct and up to date. Apply today to be part of a mission-driven agency that values dedication, integrity, and careful record management.

This position focuses on reviewing court documents, maintaining inmate records, and supporting essential correctional processes. You will contribute to safe and lawful operations throughout SCI Camp Hill. As a Corrections Records Specialist, you will perform the following duties:

• Record Management: Collect information from multiple sources to maintain accurate and complete inmate records
• Document Review: Examine court orders and related documents to determine proper actions for release, confinement, or sentence changes
• Identity Processing: Interview, photograph, and fingerprint inmates to ensure proper identification and documentation
• Information Coordination: Relay required updates to inmates, institutional staff, and partner agencies to support clear and timely communication
• Transport Authorization: Arrange and verify releases and transport procedures by confirming approvals and the identity of transporting officials
• Safety Support: Assist with escorts, respond to incidents, and conduct searches to maintain secure work areas

Interested in learning more? Additional details regarding this position can be found in the position description.

Work Schedule and Additional Information:

• Full-time employment, 40-hour work week
• Work hours are 8:30 AM to 4:30 PM, Monday - Friday.
• Telework: You will not have the option to telework in this position.
• Salary: In some cases, the starting salary may be non-negotiable.
• You will receive further communication regarding this position via email. Check your email, including spam/junk folders, for these notices.

QUALIFICATIONS

Minimum Experience and Training Requirements:

• One year as a Records Specialist 1 (Commonwealth job title or equivalent Federal Government job title, as determined by the Office of Administration); or
• Three years of clerical or correctional custodial experience including one year in a correctional facility; or
• An equivalent combination of experience and training, which includes one year of clerical or correctional custodial experience in a correctional facility.

Other Requirements:

• You must meet the PA residency requirement. For more information on ways to meet PA residency requirements, follow the link and click on Residency Guidelines.
• Successful completion of basic training in Elizabethtown, PA is required.
• You must be able to perform essential job functions.

Legal Requirements:

• You must pass a background investigation and meet Criminal Justice Information Services (CJIS) compliance requirements.

Veterans:

• Pennsylvania law (51 Pa. C.S. §7103) provides employment preference for qualified veterans for appointment to many state and local government jobs. To learn more about employment preferences for veterans, go to www.pa.gov/agencies/employment/how-to-apply.html and click on Veterans.

Telecommunications Relay Service (TRS):

• 711 (hearing and speech disabilities or other individuals).

If you are contacted for an interview and need accommodations due to a disability, please discuss your request for accommodations with the interviewer in advance of your interview date.

The Commonwealth is an equal employment opportunity employer and is committed to a diverse workforce. The Commonwealth values inclusion as we seek to recruit, develop, and retain the most qualified people to serve the citizens of Pennsylvania. The Commonwealth does not discriminate on the basis of race, color, religious creed, ancestry, union membership, age, gender, sexual orientation, gender identity or expression, national origin, AIDS or HIV status, disability, or any other categories protected by applicable federal or state law. All diverse candidates are encouraged to apply.

• Completing the application, including all supplemental questions, serves as your exam for this position. No additional exam is required at a test center (also referred to as a written exam).
• Your score is based on the detailed information you provide on your application and in response to the supplemental questions.
• Your score is valid for this specific posting only.
• You must provide complete and accurate information or:
  • your score may be lower than deserved.
  • you may be disqualified.
• You may only apply/test once for this posting.
• Your results will be provided via email.