Records Specialist Supervisor - SCI Albion

Commonwealth of Pennsylvania; Northern (KY); Hybrid; USD 52,000 - 76,000; Full time

Job summary

Commonwealth of Pennsylvania seeks a Records Specialist Supervisor at SCI Albion to lead a team that maintains inmate records and supports safety and compliance across the institution. You will supervise staff, oversee record systems, and participate in the intake and identity procedures for inmates.

The position emphasizes organization, supervision, and accuracy. This role involves coordinating transports, testifying at hearings, and ensuring adherence to procedures and policies within a

Qualifications

• Two years of experience as a Corrections Records Specialist (Commonwealth job title) or one year as Records Specialist 2.
• Four years of clerical or correctional custodial experience with two years in specialized records work in a correctional facility.
• Equivalent combination of experience and training with two years in specialized records work in a correctional facility.

Responsibilities

• Oversee inmate record systems and guide staff maintaining information.
• Collect information, review court documents, and update inmate records accurately.
• Interview, photograph, and fingerprint inmates following proper procedures.
• Manage work assignments, provide training, and support staff performance.
• Arrange inmate transports and verify authorizations for releases and temporary absences.
• Represent the Department at hearings and provide testimony related to identity and sentence status.

Skills

Record oversight

Staff supervision

Data accuracy

Interview & processing

Job description

The Records Specialist Supervisor position at State Correctional Institution (SCI) at Albion provides an exciting opportunity to lead a team that manages essential inmate records. You will take part in meaningful work that supports safety and compliance across the institution. This role allows you to build strong skills in organization and supervision. Step into a role where your expertise helps strengthen the correctional system.

This role focuses on overseeing inmate record systems and guiding staff who maintain important information for SCI Albion. As a Records Specialist Supervisor, you will perform the following duties:

• Record Oversight: Collect information, review court documents, and ensure accurate updates to inmate records
• Identification Processing: Interview, photograph, and fingerprint inmates while ensuring proper procedures are followed
• Staff Supervision: Manage work assignments, provide training, and support staff performance
• Transport Coordination: Arrange inmate transports and verify authorizations for releases and temporary absences
• Judicial Representation: Represent the Department at hearings and provide testimony related to identity and sentence status

Interested in learning more? Additional details regarding this position can be found in the position description.

Work Schedule and Additional Information:

• Full-time employment
• Work hours are 8:00 AM to 4:00 PM, Monday - Friday, with a 30-minute lunch.
• Telework:You will not have the option to telework in this position.
• Salary:In some cases, the starting salary may be non-negotiable.
• You will receive further communication regarding this position via email. Check your email, including spam/junk folders, for these notices.

QUALIFICATIONS

Minimum Experience and Training Requirements:

• Two years of experience as a Corrections Records Specialist (Commonwealth job title); or
• One year of experience as a Records Specialist 2 (Commonwealth job title); or
• Four years of clerical or correctional custodial experience that includes two years of specialized records work in a correctional facility; or
• An equivalent combination of experience and training that includes two years of specialized records work experience in a correctional facility.

Other Requirements

• Successful completion of basic training in Elizabethtown, PA is required.
• You must meet the PA residency requirement. For more information on ways to meet PA residency requirements, follow the link and click on Residency Guidelines.
• You must be able to perform essential job functions.

Legal Requirements

• You must pass a background investigation and meet Criminal Justice Information Services (CJIS) compliance requirements.

This positionsubject to the provisions of a collective bargaining agreement or memorandum of understanding.

You must be eligible for selection in accordance with merit system employment regulations.

Recruitment Methods

• Applicants must meet one of the following methods to be considered for this vacancy:
  • Reassignment (Only current civil service employees in the same agency who hold the same or similar job title, with the same maximum salary, within the same occupational group or where there is a logical career movement, will qualify for reassignment.)
  • Transfer (Only current civil service employees who hold the same job title will qualify for transfer to another agency.)
  • Voluntary Demotion

Telecommunications Relay Service (TRS)

• 711 (hearing and speech disabilities or other individuals).

If you are contacted for an interview and need accommodations due to a disability, please discuss your request for accommodations with the interviewer in advance of your interview date.

The Commonwealth is an equal employment opportunity employer and is committed to a diverse workforce. The Commonwealth values inclusion as we seek to recruit, develop, and retain the most qualified people to serve the citizens of Pennsylvania. The Commonwealth does not discriminate on the basis of race, color, religious creed, ancestry, union membership, age, gender, sexual orientation, gender identity or expression, national origin, AIDS or HIV status, disability, or any other categories protected by applicable federal or state law. All diverse candidates are encouraged to apply.