Records Manager: Green Rock Correctional Center #00074

Commonwealth of VA Careers; Virginia; In loco; USD 46.000 - 71.000; Tempo pieno

Descrizione del lavoro

Commonwealth of VA Careers seeks a Records Manager at Green Rock Correctional Center to oversee inmate records operations, ensuring accuracy and policy compliance. This role manages security of sensitive records and coordinates daily counts with the security team.

The ideal candidate has strong records management experience, supervisory ability, and proficiency in Microsoft Word and Excel, with familiarity with correctional security practices and related processes.

Competenze

• Knowledge of records management and supervisory principles.
• Experience overseeing clerical and administrative office operations.
• Proficiency in Microsoft Word and Excel.
• Familiarity with security practices within correctional facilities.
• Ability to interpret and apply operating procedures and policies.

Mansioni

• Oversee the inmate records office ensuring accuracy and compliance with policies.
• Maintain security of inmate criminal records.
• Coordinate daily count with the security department.
• Manage daily inmate count, placement, transportation and court appearances.
• Oversee data entry and parole coordination.
• Research inmate complaints and provide information to the Attorney General’s Office.
• Coordinate service of process for civil and criminal cases against inmates.
• Supervise two full-time Program Support Specialists.

Conoscenze

Records management

Supervisory principles

Business English

Office administration

Policy interpretation

Strumenti

Microsoft Word

Microsoft Excel

CORIS

Descrizione del lavoro

Title: Records Manager: Green Rock Correctional Center #00074

State Role Title: Gen Admin Supv I/Coord I

Hiring Range: $45,740.00 - $71,353.00

Pay Band: 4

Agency: Dept of Corr - Central Admin

Location: Green Rock Correctional Center

Agency Website: www.vadoc.virginia.gov

Recruitment Type: Agency Employee Only - A

Job Duties

This position manages the inmate records office ensuring accuracy and compliance with relevant policies and procedures. Ensures security of inmate criminal records. Coordinates daily count with the security department to ensure compliance with policies and procedures. Manages daily inmate count, placement, transportation, and court appearances. Manages data entry and parole coordination. Researches and responds to inmate complaints/grievances and researches and provides information to the Attorney General’s Office. Coordinates service of process for civil and criminal cases against inmates. Supervises two full-time Program Support Specialists.

Minimum Qualifications

The ideal candidate will have considerable knowledge of records management, supervisory principles, and business English, along with experience overseeing clerical and administrative office operations. Candidates should be skilled in Microsoft Office (Word and Excel), and able to organize work, supervise staff, compose correspondence, and interpret and apply operating procedures and policies. Some knowledge of security practices within correctional facilities is also required.

Additional Considerations

Prior experience, training, or education that supports strong records management and supervisory capabilities. Familiarity with CORIS and experience working in correctional or similarly secure environments are beneficial. Candidates who have demonstrated leadership, effective communication, and a history of improving administrative or records processes.

Special Instructions

Background Investigation Requirements: All applicants are subject to a background investigation. Investigations may include fingerprint checks (State Police, FBI); local agency checks; employment verification; verification of education (relevant to employment); credit checks; and other checks based on the position.

Drug Testing Requirements: Applicants applying to a designated safety sensitive position are subject to a pre-employment drug screen. Marijuana use is prohibited for positions that require possession of a firearm or a Commercial Driver’s License in the performance of official duties such as Corrections Officers, Probation Officers, Tractor Trailer Drivers and others.

Layoff Preferences: Applicants who possess an Interagency Placement Screening Form (Yellow Form) or a Preferential Hiring Form (Blue Form) as issued under the Department of Human Resources Management (DHRM) Policy 1.30 Layoff (Commonwealth of VA employees only) MUST attach these forms when submitting their state application and/or résumé.

VADOC is an EEO employer and is committed to supporting workforce diversity, equitable opportunities and inclusivity. Reasonable accommodations are available upon request.

VADOC values our Veterans and encourages all to apply and receive preference in the hiring process. AmeriCorps, Peace Corps, and other nation service alumni are also encouraged to apply.

Virginia Values Veterans (V3) Program - Virginia Department of Veterans Services