Records Management Technician

Coulson Group of Companies; Thermal (CA); On-site; USD 55,000 - 75,000; Full time

Benefits offered by this job

Health benefits: 100% covered

401(k) match

Job summary

Coulson Group of Companies is seeking a Records Management Technician in Thermal, California to support the Maintenance department with accurate, complete, and regulatory-compliant aircraft records.

Responsibilities include maintaining records, coordinating tool calibration, auditing logs, and managing lifecycle procedures, with travel and autonomy as needed. FAA/Canadian regs knowledge is required with strong attention to detail.

Qualifications

• High School Diploma required; post-secondary education an asset.
• Minimum 2 years’ experience with Microsoft Office (Excel, Word, Outlook).
• Thorough understanding of all technical documents such as bulletins, ADs, and other regulatory documents.

Responsibilities

• Maintain and control Repair Station heavy maintenance records to ensure regulatory compliance.
• Coordinate with Supply Chain and QA to track tooling calibration and recertification.
• Develop document inventories and indexing to support efficient records management.
• Audit aircraft logs and work packages for accuracy and correct discrepancies.
• Prorate maintenance and engine programs as required or requested.
• Update and maintain maintenance tracking systems (CALM, CAMP).
• Retrieve and provide records in response to internal and external requests.
• Label, archive, and transfer records following lifecycle procedures.

Skills

Analytical skills

Organizational skills

Problem-solving skills

Attention to detail

Teamwork

Education

High School Diploma

Tools

Microsoft Office

Job description

BE A KEY PART OF OUR MAINTENANCE AND QUALITY OPERATIONS

Join us as our Records Management Technician in Thermal, California!

In this role, you’ll support our Maintenance department by ensuring aircraft records are accurate, complete, and compliant with regulatory requirements. Your work directly contributes to aircraft safety, maintenance planning, and operational readiness.

WHY JOIN COULSON?

• Impact: Play a critical role in aircraft safety and compliance
• Growth: Gain experience in quality systems and maintenance operations
• Global Reach: Work with teams across Canada, USA, Australia, and Chile
• Culture: Professional, team-focused, and safety-driven

KEY RESPONSIBILITIES

• Maintain and control Repair Station heavy maintenance records to ensure compliance with company technical records standards and regulatory requirements.
• Coordinate with the Supply Chain and Quality Assurance departments to track calibrated tooling, monitor calibration status, and arrange recertification to ensure proper tool control.
• Develop document inventories and maintain indexing systems to support efficient Repair Station records management.
• Audit aircraft technical log pages and work packages for accuracy and ensure discrepancies are identified and corrected.
• Prorate maintenance and engine programs as required or requested.
• Update and maintain maintenance tracking systems (CALM, CAMP) for company-controlled aircraft and components.
• Research, retrieve, and provide records using established information management systems in response to internal and external requests.
• Prepare, label, archive, and transfer records in accordance with established lifecycle procedures and retention schedules.
• Monitor updates from regulatory authorities and original equipment manufacturers (OEMs) that may affect aircraft airworthiness and maintenance requirements.
• Perform additional duties as assigned by the Technical Records Manager, including remote auditing of aircraft documentation (e.g., logbooks, component history records, and journey logs), as operational needs permit.

WHAT YOU’LL BRING

• High School Diploma required, post-secondary education an asset.
• Minimum 2 years’ experience with Microsoft Office (Excel, Word, Outlook).
• Thorough understanding of all technical documents such as technical bulletins, alert service bulletins, Airworthiness Directives, etc.
• Knowledge of FAA and Canadian Aviation Regulations.
• Strong analytical, organizational, and problem-solving skills.
• High attention to detail and accuracy.
• Able to work independently and within a team.
• Valid passport and ability to travel.
• Aviation industry experience preferred.

WHAT’S IN IT FOR YOU?

• Competitive compensation based on experience.
• Comprehensive health benefits: 100% company-paid medical, dental, and vision for individual employees.
• Retirement Security: up to 5% 401(k) match to help you build your future.
• A fast-paced, rewarding environment where your work truly matters.

We support diversity, equity, and a workplace that is free from harassment and discrimination. We are committed to providing accommodation for people with disabilities. If you require accommodation through any element of the job application process, please notify us and we will work with you to meet your needs.