Records Management Specialist

TACFI Consulting LLC; Carlisle (Cumberland County); On-site; USD 75,000 - 85,000; Full time

Benefits offered by this job

Paid time off (PTO)

Federal holidays

401(k) retirement plan with employer"s

Medical, dental, and vision insurance

Life and disability insurance

Tuition reimbursement

Professional development

Job summary

TACFI Consulting LLC is seeking an experienced Records Management Specialist to support the U.S. Army at Carlisle Barracks, Pennsylvania.

The role involves managing records, FOIA and Privacy Act administration, official correspondence, publications, and general administrative services. You will work with Army personnel to maintain accurate records, handle information requests, and improve processes while ensuring sensitive data is protected.

Qualifications

• Active Secret security clearance.
• High school diploma or equivalent.
• 3-5 years of progressive administrative management experience supporting federal, military, state, or local Government organizations.
• Experience managing official records, administrative processes, correspondence, or information requests.
• Proficiency with Microsoft Office and SharePoint.
• Experience developing and maintaining electronic forms using Adobe applications.
• Strong written communication, organization, and document management skills.
• Ability to handle sensitive information, manage competing deadlines, and work independently.
• Experience providing professional guidance, briefings, or instruction.

Responsibilities

• Maintain and organize official Army records, electronic files, and records repositories using Army 365 SharePoint Online.
• Support FOIA and Privacy Act requests, including case tracking, records collection, document review, and preparation of proposed redactions.
• Maintain records retention schedules, file plans, and documentation in accordance with Army and federal requirements.
• Develop and maintain official correspondence, memorandums, publications, forms, and administrative documents.
• Create and update electronic forms using Adobe Acrobat Pro and Adobe Experience Manager.
• Coordinate administrative requests, monitor deadlines, and prepare recurring reports.
• Support records management inspections, program reviews, and compliance activities.
• Provide guidance, briefings, and training to Army personnel on applicable administrative and records management procedures.
• Coordinate with Government officials to ensure records, information requests, and administrative products are accurate, timely, and properly handled.

Skills

Written communication

Organization

Document management

Independent work

Guidance & briefing

Education

High school diploma or equivalent

Tools

Microsoft Office

SharePoint

Adobe Acrobat Pro

Adobe Experience Manager

Job description

Location: Carlisle Barracks, Pennsylvania
Employment Type: Full Time, W2

Records Management Specialist: $75,000 to $85,000 annually

Work Location: Onsite
Schedule: Monday through Friday, during normal Government operating hours
Security Clearance: Active Secret Required
Position Status: Contingent Upon Contract Award

Position Overview

Tacticians For Innovation (TACFI) Consulting LLC is seeking an experienced Records Management Specialist to support the U.S. Army at Carlisle Barracks, Pennsylvania.

This position offers an opportunity to support an important Army mission through records management, Freedom of Information Act (FOIA) and Privacy Act administration, official correspondence, publications, and administrative services.

We are interested in professionals with backgrounds in military administration, federal records management, Government information management, FOIA and Privacy Act processing, or related administrative operations.

The successful candidate will work directly with Army personnel to maintain accurate records, support information requests, improve administrative processes, and ensure sensitive information is managed appropriately.

This is a hands-on professional support position with substantial independent responsibility.

What You'll Do

• Maintain and organize official Army records, electronic files, and records repositories using Army 365 SharePoint Online.
• Support FOIA and Privacy Act requests, including case tracking, records collection, document review, and preparation of proposed redactions.
• Maintain records retention schedules, file plans, and documentation in accordance with Army and federal requirements.
• Develop and maintain official correspondence, memorandums, publications, forms, and administrative documents.
• Create and update electronic forms using Adobe Acrobat Pro and Adobe Experience Manager.
• Coordinate administrative requests, monitor deadlines, and prepare recurring reports.
• Support records management inspections, program reviews, and compliance activities.
• Provide guidance, briefings, and training to Army personnel on applicable administrative and records management procedures.
• Coordinate with Government officials to ensure records, information requests, and administrative products are accurate, timely, and properly handled.

Minimum Qualifications

• Active Secret security clearance.
• High school diploma or equivalent.
• Three to five years of progressive administrative management experience supporting federal, military, state, or local Government organizations.
• Experience managing official records, administrative processes, correspondence, or information requests.
• Proficiency with Microsoft Office and SharePoint.
• Experience developing and maintaining electronic forms using Adobe applications.
• Strong written communication, organization, and document management skills.
• Ability to handle sensitive information, manage competing deadlines, and work independently.
• Experience providing professional guidance, briefings, or instruction.

Government Required Qualifications

The position requires qualifications and proficiency consistent with Army records management and FOIA program requirements, including:

• Army Records Management Officials training through ATIS.
• IMCOM or DOJ Advanced FOIA training and certification.
• Knowledge of FOIA and Privacy Act procedures, exemptions, and redaction practices.
• Familiarity with the Freedom of Information Act Case Tracking System (FACTS) and Defense Privacy Information Management System (DPIMS).
• Proficiency with Army 365 SharePoint Online records management.
• Knowledge of Army records retention requirements, applicable National Archives standards, and official correspondence procedures.

Required credentials, training completion, and system proficiency will be evaluated against the Government's contract requirements.

Experience We Value

Candidates with the following backgrounds are encouraged to apply:

• Army or DoD administrative and records management support.
• Government records management or information governance.
• FOIA and Privacy Act case administration.
• Military personnel, headquarters, or installation administration.
• Federal contractor administrative support.
• Publications management, forms development, or executive correspondence.
• SharePoint document management and electronic records administration.

Prior experience at an Army installation, headquarters organization, or Directorate of Human Resources is particularly valuable.

What TACFI Offers

• 160 hours of annual paid time off, including vacation, personal, and sick leave.
• 11 paid federal holidays, totaling 88 hours.
• 401(k) retirement plan with up to a 6% employer match.
• Medical, dental, and vision insurance options.
• Employer-provided life and disability insurance.
• Tuition reimbursement of up to $5,250 annually after one year of eligible full-time employment.
• Professional development and training opportunities.
• Eligibility for additional company benefit programs under TACFI policies.

About TACFI

Tacticians For Innovation (TACFI) Consulting LLC is an SBA certified 8(a) and Service Disabled Veteran Owned Small Business providing mission-focused professional services to the Department of Defense and other federal agencies.

Founded by a U.S. Army Special Operations veteran, TACFI values accountability, professionalism, and employees who understand the importance of the missions they support.

Warfighters supporting warfighters at the tactical edge.

Equal Employment Opportunity

TACFI Consulting LLC is an Equal Opportunity Employer. Employment decisions are based on qualifications, experience, and business requirements without regard to any status protected by applicable law.

Employment is contingent upon contract award, successful completion of applicable screening requirements, and verification of required qualifications and active security clearance.