Records Management Intern

Taleo; Austin, Northern (TX, KY); Hybrid; USD 22,000 - 31,000; Part time

Benefits offered by this job

Paid internship

Onsite work

Tuition assistance

Health benefits

Flexible schedule

Job summary

Texas Department of Transportation (TxDOT) seeks a paid Records Management Intern in Austin, TX to gain hands-on experience with physical and electronic records, retention, disposition and compliance in a large state agency.

The internship runs year-round with up to 20 hours per week during the school year and up to 40 hours in summer; on-site at the Stassney Campus. Applicants should be students in Information Science or related fields.

Qualifications

• Entry-level internship in records management or related field.
• Must be a student enrolled in an educational program.
• Must be at least 16 years old; 18+ may drive on-site.

Responsibilities

• Process physical and electronic records requests for the Stassney Record Warehouse.
• Assist with record disposition and retention activities.
• Draft and review program documents and training materials.
• Update agency-wide training materials and policy documents.
• Explore modernization using low-code tools, automation and AI.
• Support other Records Management activities as needed.

Skills

Records management

Microsoft Office

Data entry

Administrative support

Attention to detail

Tools

Low-code tools

Automation

Artificial intelligence

Job description

Job Description - Records Management Intern (2602400)

Job Description

Records Management Intern - ( 2602400 )

Position Information

Looking for a paid internship where you can build real-world experience, contribute to meaningful public service, and learn how information is managed across a large state agency? TxDOT is seeking a Records Management Intern to join our enterprise Records Management team in Austin, TX. In this role, you will gain hands‑on experience working with both physical and electronic records while learning about record retention, disposition, organization, compliance, and the day-to-day work that supports effective government operations.

This opportunity is a great fit for students interested in Information Science, Library Science, records management, public administration, government, or related fields. The internship is paid and continues year‑round, with a schedule of up to 20 hours per week during the school year and up to 40 hours per week during the summer. The selected candidate must be able to report in person to TxDOT's Stassney Campus in Austin, TX.

Minimum Salary

19.44

Maximum Salary

19.44

Pay Basis

Hourly FLSA Status : Nonexempt

Work Locations

Stassney Hq - Main 6230 East Stassney Lane Austin 78744

Travel

No Shift : Day Job Shift Details : Part‑time (20hr) during fall & spring school semesters, Full‑time (40hr) during summer. Location Flexibility : Onsite

Benefits and Perks

• Retirement Plans
• Alternative and/or Flexible Work Schedules
• Paid Leave and Holidays
• Health Premiums paid at 100% for Full‑Time Employees
• On‑the‑Job Training
• Tuition Assistance Program
• Holistic Wellness Program with Leave Incentives
• Career Development and Advancement Opportunities
• Family‑Friendly Policies and Programs

In 2024, TxDOT was recognized as a Best Place for Working Parents, and many of our offices statewide are also designated as Texas Mother‑Friendly Worksites. These recognitions reflect our dedication to supporting families and promoting a healthy work‑life balance.

For a complete list of our total compensation package please visit our website at: Total Compensation Package

To view benefits available to all State of Texas employees visit: Benefits at a Glance | ERS (texas.gov)

Performs entry‑level administrative support work for the Information Technology Division's Records Management team located at TxDOT's Stassney offices in Austin, Texas. Work involves supporting the organization, storage, retrieval, review, and disposition of TxDOT records in both physical and electronic formats. Duties may include assisting with records warehouse activities; processing physical record boxes; using standard office equipment such as computers, scanners, printers, copiers, carts, and filing or labeling supplies; entering and tracking information in Microsoft Office applications or other approved systems; preparing and reviewing basic program documents; and helping identify opportunities to improve or modernize records management processes. Employees at this level perform assignments following specific instructions and are subject to frequent review by the immediate supervisor.

Responsibilities

• Process physical record requests for the Stassney Record Warehouse, including requests to process records into the warehouse and requests to retrieve records in the warehouse.
• Assist with record disposition efforts in the Stassney Records Warehouse.
• Assists in drafting and reviewing program documents, such as process documentation, retention schedule amendments, training presentations, and other documents as directed.
• Assist with updating agency‑wide training materials and policy documents.
• Explore opportunities to modernize and improve Records Management processes using emerging technologies, including low‑code tools, automation, and artificial intelligence.
• Assist with other Records Management activities as appropriate.

Minimum Qualifications:

Education:

Must be a student in high school or other educational institution or accepted into a college, university or educational institution.

Other Conditions:

Must be at least 16 years of age, a student currently enrolled in high school or any institution of higher education to include a trade/vocational school.

Employees at least 18 years of age with valid driver's license may be assigned driving duties and may use power tools.

Preferred Qualifications:

• Preference will be given to students enrolled in an Information Science, Library Science, or similar program at any level.

Physical Requirements and Working Conditions:

Subject to environmental conditions; protection from weather but not temperature changes

Light work: Lift up to 20 lbs at a time and frequently lift or carry objects up to 10 lbs

Sitting - prolonged periods of time

Standing - prolonged periods of time

Repetitive Motion - substantial movements of the wrists, hands, and/or fingers

Military Occupational Specialty (MOS)

TxDOT is committed to hiring veterans. To assist in determining whether your military experience may pertain to the minimum requirements for this position, Military Occupational Specialty (MOS) codes from each branch of the U.S. Armed Forces have been assigned to each state classification code/title where applicable. The MOS codes are grouped by occupational category.

Click on the appropriate occupational category to view the MOS codes .

The Texas Department of Transportation is an Equal Opportunity Employer.

If requested, reasonable accommodations will be made for persons with disabilities for any part of the employment process in accordance with the Americans with Disabilities Action of 1990.