Records Management & Elections Specialist

Plymouthtwp; Plymouth (MI); Hybrid; USD 43,000 - 48,000; Full time

Job summary

The Charter Township of Plymouth seeks a Records Management Analyst / Election Specialist to oversee township-wide records retention, imaging, and disposal while supporting election operations and licensing activities.

Under the Deputy Clerk, you will ensure compliance with state and federal retention rules, manage the QVF and AV processes, support FOIA requests, and provide high-quality service to residents with strong organizational skills.

Qualifications

• Bachelor's degree in business, management, public administration, records management, or related field preferred; or five (5) years of full-time municipal government experience primarily in records management.
• Valid Michigan Driver's License with an acceptable driving record.
• Minimum one year of records management/retention experience preferred; prior experience working in a municipal Clerk’s office preferred.
• Must obtain within 6 months of hire: DTMB Retention and Disposal Training, Bureau of Elections Accreditation, and Notary Certification.
• MiPMC certification within 3 years.
• Experience with Michigan FOIA and elections administration preferred.
• Superior organizational skills, sound independent judgment, and ability to take initiative with minimal supervision.
• Strong aptitude for reviewing materials and applying legal/regulatory guidelines fairly and consistently.
• Professional, tactful public interaction skills and a collaborative, service-oriented approach.
• Working knowledge of federal CDBG document retention requirements and DTMB record retention schedules under Michigan statute.

Responsibilities

• Records Management: expert guidance on retention; manage township-wide records systems.
• Maintain records inventories and develop retention schedules with DTMB.
• Catalog agreements, easements, and legal documents as directed; ensure compliance with retention rules.
• Ensure records comply with federal/state laws and build logs of township documents.
• Draft budget recommendations for imaging projects and digital storage; present to Clerk/Board.
• Pursue technology improvements for records management and identify process improvements.
• Elections: maintain Michigan QVF, coordinate Absentee Voter Counting Board, assist with AV ballots.
• FOIA and Board Support: assist with FOIA responses and meeting materials; minutes where needed.
• Administrative & Customer Service: maintain filing systems; assist with business registrations and licenses; generate surveys and reports.

Skills

Organizational skills

Communication skills

Public service

Self-starter

Education

Bachelor's degree in business, management, public administration, records management, or related field

Job description

The Charter Township of Plymouth seeks a Records Management Analyst / Election Specialist to oversee township-wide records retention, imaging, and disposal while supporting election operations and licensing activities.

Under the Deputy Clerk, you will ensure compliance with state and federal retention rules, manage the QVF and AV processes, support FOIA requests, and provide high-quality service to residents with strong organizational skills.