Government Operations Consultant I

Certifiedarchivists; Tallahassee (FL); On-site; USD 50,000 - 70,000; Full time

Job summary

Certifiedarchivists in Tallahassee is seeking a Records Management Analyst and Trainer. The role involves developing and implementing training programs for government agencies, providing technical assistance related to records management issues, and ensuring compliance with Florida’s Public Records Laws.

The ideal candidate will have four years of professional experience in records management and a bachelor's degree in a related field is required. A criminal background check is mandatory for this position, and the agency promotes equal opportunity employment.

Qualifications

• Four years of direct professional work experience in records management or related fields.
• At least three years of experience in developing and conducting trainings and presentations.
• Certified in records or information management preferred.

Responsibilities

• Develop and implement training programs for government agencies on records management.
• Provide technical assistance to municipal, county, and state agencies regarding records management issues.
• Develop standards, guidelines, and manuals for records management practices.

Skills

Records Management practices and Florida government

Effective verbal communication

Web-based and in-person presentations

Education

Bachelor's degree in records management or related field

Job description

The State Personnel System is an E-Verify employer. For more information click on our E-Verify Website.

Requisition No: 837685

Agency: Department of State

Position Number: 45000301

Posting Closing Date: 10/08/2024

Department of State

Division of Library and Information Services

Bureau of Archives and Records Management

Working Title: Records Management Analyst and Trainer

Open Competitive

Minimum Qualifications

• Four years of direct professional work experience in records or information management, archives, or training and development OR a bachelor’s degree in records management, archives, library science or information science, education, communications, or public administration.
• At least three years of professional work experience developing or conducting trainings and presentations. A master’s degree can substitute for one year of this experience.

Preferred Qualifications

• Certified in records or information management.
• Certified Archivist.
• Completed coursework or workshops in records or information management or archives outside of a completed degree or certification.
• At least one year full-time experience working directly with records retention schedules.
• At least one year full-time experience in developing standards, guidelines, policies or instructional materials for government agencies.
• At least one year full-time experience working in Florida government.
• At least one year full-time experience working directly with Florida’s Public Records Laws.

Special Note

Responses to qualifying questions must be clearly supported in your employment history.

Duties and Responsibilities

• Assists in the development, implementation and modification of records management training programs for state and local government agencies; develops and presents regional and special training in all areas of records management as it interrelates with information management and record retention and disposition; consults with clients on processes for records retention and disposition through on-site assistance and special presentations; consults with Bureau records management program staff, records managers, and government agencies concerning records and information program development, planning and evaluation; develops and presents alternative delivery options for training such as webinars.
• Provides technical assistance to municipal, county and state agencies relating to records management issues. Responds to telephone, mail and email requests for records management information.
• Develops standards, guidelines, regulations, handbooks and manuals for government agencies’ records management practices and procedures. Monitors state-of-the-art techniques and practices in information management through professional development, reading and research. Develops General Records Schedules applicable to groups or categories of government agencies. Reviews, analyzes, and processes government agency retention schedules.
• Ensures that usage of the State Purchasing Card (P-Card) conforms to all state and department rules and procedures. Ensures payment processing in accordance with established procedures for workshop attendance, including registrations.

Knowledge/Skills/Abilities

• Knowledge of records Management practices and Florida government.
• Effective verbal and written communication.
• Develop and conduct web-based and in-person presentations.
• Travel by vehicle, including nights and weekends.

CRIMINAL BACKGROUND CHECKS

A Level 2 criminal background check is a condition of employment. If selected for this position, you must provide your fingerprints. We will send your fingerprints to the Florida Department of Law Enforcement and the Federal Bureau of Investigation for a criminal background check.

IMPORTANT NOTICES

We are committed to enhancing our workforce through the employment of Veterans, individuals with disabilities and seek qualified candidates with diverse backgrounds, abilities, skills, and talents to join our workforce.

Male applicants born on or after January 1, 1960, will not be eligible for hire or promotion unless they are registered with the Selective Services System (SSS) before their 26th birthday, or have a Letter of Registration Exemption from the SSS. For more information, please visit the SSS website: https://www.sss.gov

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

VETERANS’ PREFERENCE. Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans’ Preference will receive preference in employment for Career Service vacancies and are encouraged to apply. Certain service members may be eligible to receive waivers for postsecondary educational requirements. Candidates claiming Veterans’ Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code. Veterans’ Preference documentation requirements are available by clicking here. All documentation is due by the close of the vacancy announcement.

https://jobs.myflorida.com/job/TALLAHASSEE-DOS-GOVERNMENT-OPERATIONS-CONSULTANT-I-45000301-FL-32301/1214083700/