RECORDS SPECIALIST

State of Florida; Raiford (FL); On-site; USD 34,000 - 36,000; Full time

Benefits offered by this job

Paid vacation

Health insurance

Retirement plans

Job summary

The Florida Department of Corrections seeks a Records Specialist to manage inmate medical records, ensuring compliance with HIPAA, FOIA, and related laws. You will handle requests, subpoenas, and court orders, coordinating with attorneys, law enforcement, and families; report to Central Office and serve the assigned Raiford area.

The role requires meticulous record keeping, attention to legal details, and a strong familiarity with public records procedures and documentation.

Qualifications

• Must have five (5) years of experience using Microsoft Office programs.
• Must have experience with HIPAA and or Freedom of Information Act (Public Records Request).

Responsibilities

• Acts as the main contact for sharing inmate medical information, always considering legal requirements.
• Locates, copies, and sends medical records for approved information releases.
• Handles phone inquiries from attorneys, law enforcement, and inmates’ families about medical records, following all regulations and laws.
• Logs and tracks all requests for information and checks forms for accuracy and proper signatures.
• Processes subpoenas and court orders by securing, copying, and sending records to legal authorities, and keeps detailed logs of these actions.

Skills

Microsoft Office

HIPAA compliance

Public records requests

Education

College/university degree (transcripts may be required)

Job description

ADVERTISING TITLE: RECORDS SPECIALIST

This open competitive advertisement is for a Career Service position located at the Statewide Records Retention Center in Raiford, FL. This position reports to Central Office in Tallahassee, FL.

The purpose of the Records Specialist is to serve as the primary contact for managing and releasing inmate medical records, ensuring legal compliance with Department of Corrections regulations and federal and state laws, and coordinating responses to legal and law enforcement inquiries, subpoenas, and court orders.

This position is not a telework position and is required to report to the FDC office in the area it serves.

Requisition No: 883089

Agency: Department of Corrections

Working Title: RECORDS SPECIALIST

Pay Plan: Career Service

Position Number: 70029257

Salary: $34,760.00 Annually

Posting Closing Date: 09/30/2026

Total Compensation Estimator Tool

FLORIDA DEPARTMENT OF CORRECTIONS

We Never Walk Alone

Job Duties

• Acts as the main contact for sharing inmate medical information, always considering legal requirements.
• Locates, copies, and sends medical records for approved information releases.
• Handles phone inquiries from attorneys, law enforcement, and inmates’ families about medical records, following all regulations and laws.
• Logs and tracks all requests for information and checks forms for accuracy and proper signatures.
• Processes subpoenas and court orders by securing, copying, and sending records to legal authorities, and keeps detailed logs of these actions.

Benefits

• Paid vacation, sick leave, and holidays.
• Comprehensive health insurance and life insurance with accidental death and dismemberment benefits.
• Supplemental Dental, Vision, Life, Disability and Hospitalization insurance.
• Tuition-Free college courses.
• Retirement Plans with the Florida Retirement System:
• Pension Plan (Traditional Retirement Pension Plan)
• Investment Plan (401(K)-Type Retirement Plan)
• Deferred Retirement Option Program (Drop)
• Deferred Compensation
• Recently Retired? Beginning July 1, 2024, there is no longer a reemployment limitation; beginning with the 7th calendar month from the member's distribution date, there are no restrictions on working for an FRS employer. You will not be required to repay any prior distributions, and you may continue receiving distributions from the Investment Plan or Pension Plan without interruption.

Requirements

Please note, when submitting a college/university degree, if selected for this position official transcripts will be required.

• Must have five (5) years of experience using Microsoft Office programs
• Must have experience with HIPAA and or Freedom of Information Act (Public Records Request.

Additional Information

BACKGROUND SCREENING REQUIREMENT

The Florida Department of Corrections requires all job applicants and volunteers to pass a Level 2 background check as per Chapter 435, Florida Statutes. This check must be completed before they can start working or volunteering.

EMPLOYMENT ELIGIBILITY

The Florida Department of Corrections (FDC) only hires U.S. citizens and those authorized to work in the U.S. FDC uses E-Verify to confirm an employee’s eligibility to work after completing the I-9 form.

The Florida Department of Corrections does not currently support H-1B Visa Sponsorship.

For online application issues, call the People First Service Center at 1-877-562-7287. Applications will be accepted until 11:59 PM EST on the closing date.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

VETERANS’ PREFERENCE.

Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans’ Preference will receive preference in employment for Career Service vacancies and are encouraged to apply. Certain service members may be eligible to receive waivers for postsecondary educational requirements. Candidates claiming Veterans’ Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code. Veterans’ Preference documentation requirements are available by clicking here . All documentation is due by the close of the vacancy announcement.