Records Maintenance Supervisor (Clerical Supervisor 2)

Commonwealth of Pennsylvania; Pennsylvania; Hybrid; USD 55,000 - 70,000; Full time

Job summary

The Public Utility Commission is seeking a Records Management Supervisor to lead record management efforts. This role ensures compliance with legal standards and oversees the digitization of records. Join a dedicated team focused on public service and utility oversight.

Qualifications

• One year as a Clerical Supervisor 1 or equivalent experience.
• Must meet PA residency requirement.

Responsibilities

• Supervise record retention and manage access to records.
• Liaise with Pennsylvania Historical and Museum Commission.

Skills

Supervision

Records Management

Education

Clerical Supervisor 1

Clerical Assistant 3

Clerical Assistant 2

Job description

The Public Utility Commission (PUC), Secretary's Bureau is seeking a highly motivated and experienced Records Management Supervisor to lead our team, ensuring the efficient and compliant management of the Commission’s records. This role is crucial for maintaining the integrity and accessibility of our information while adhering to all applicable legal and regulatory standards. Your work will support PUC’s mission to protect the public interest and effectively oversee utility service providers across the state!

As a Records Maintenance Supervisor, you will be responsible for the supervision of record retention within the Document Control and Records Maintenance Division. This involves administering the implementation of the record system directed by the PUC and the adherence to the retention schedules, including the purging of files as mandated by the records retention schedule. You will also be responsible for authorizing personnel to have access to records at the State Records Center and coordinating the transfer of files from all Bureaus to the State Records Center or Archives.

Our team will rely on you to act as our liaison with the Pennsylvania Historical and Museum Commission, Division of Archival and Records Management Services (PHMC/DARMS) and their attend meetings, seminars, and training sessions to keep our team current with best practices in records management. You will supervise staff engaged in the digitizing project converting microfilmed records to digital scans and authorizing such records to be placed online at PUC’s website for public review. Apply today and become a vital member of our dedicated team!

Work Schedule and Additional Information:

• Full-time employment
• Work hours are 8:00 AM to 4:30 PM, Monday - Friday, with a 60-minute lunch.
• Telework:You may have the opportunity to work from home (telework) part-time. In order to telework, you must have a securely configured high-speed internet connection and work from an approved location inside Pennsylvania. If you are unable to telework, you will have the option to report to the headquarters office in Harrisburg.
• Salary:In some cases, the starting salary may be non-negotiable.
• You will receive further communication regarding this position via email. Check your email, including spam/junk folders, for these notices.

QUALIFICATIONS

Minimum Experience and Training Requirements:

• One year as a Clerical Supervisor 1; or
• One year as a Clerical Assistant 3; or
• Two years of as a Clerical Assistant 2; or
• An equivalent combination of experience and training.

Other Requirements:

• You must meet the PA residency requirement. For more information on ways to meet PA residency requirements, follow the link and click on Residency.
• You must be able to perform essential job functions.

How to Apply:

• Resumes, cover letters, and similar documents will not be reviewed, and the information contained therein will not be considered for the purposes of determining your eligibility for the position. Information to support your eligibility for the position must be provided on the application (i.e., relevant, detailed experience/education).
• If you are claiming education in your answers to the supplemental application questions, you must attach a copy of your college transcripts for your claim to be accepted toward meeting the minimum requirements. Unofficial transcripts are acceptable.
• Your application must be submitted by the posting closing date.Late applications and other required materials will not be accepted.
• Failure to comply with the above application requirements may eliminate you from consideration for this position.

Veterans:

• Pennsylvania law (51 Pa. C.S. §7103) provides employment preference for qualified veterans for appointment to many state and local government jobs. To learn more about employment preferences for veterans, go to www.employment.pa.gov/Additional%20Info/Pages/default.aspx and click the Veterans’ Preference tab or contact us at [e-mail].

Telecommunications Relay Service (TRS):

• 711 (hearing and speech disabilities or other individuals).

If you are contacted for an interview and need accommodations due to a disability, please discuss your request for accommodations with the interviewer in advance of your interview date.

The Commonwealth is an equal employment opportunity employer and is committed to a diverse workforce. The Commonwealth values inclusion as we seek to recruit, develop, and retain the most qualified people to serve the citizens of Pennsylvania. The Commonwealth does not discriminate on the basis of race, color, religious creed, ancestry, union membership, age, gender, sexual orientation, gender identity or expression, national origin, AIDS or HIV status, disability, or any other categories protected by applicable federal or state law. All diverse candidates are encouraged to apply.

• Completing the application, including all supplemental questions, serves as your exam for this position. No additional exam is required at a test center (also referred to as a written exam).
• Your score is based on the detailed information you provide on your application and in response to the supplemental questions.
• Your score is valid for this specific posting only.
• You must provide complete and accurate information or:
  • your score may be lower than deserved.
  • you may be disqualified.
• You may only apply/test once for this posting.
• Your results will be provided via email.