Records & Information Specialist: Digitization & Compliance

ECLARO; City of White Plains (NY); On-site; USD 45,000 - 60,000; Full time

Benefits offered by this job

401k Retirement Savings Plan

Commuter Check Pretax

Medical, Dental & Vision Insurance

Job summary

ECLARO is seeking a Records and Information Specialist for its client in White Plains, NY. The role involves reviewing, digitizing, classifying, and uploading documents into the Records Management System under the guidance of the Corporate Records team and Law department.

Candidates should have experience with scanning, content management, and familiarity with Content Server or SharePoint. Strong attention to detail and ability to handle confidential information are essential.

Qualifications

• Strong attention to detail and accuracy.
• Ability to follow established procedures and naming conventions.
• Basic computer skills and comfort working with digital files and databases.
• Ability to manage repetitive tasks while maintaining quality.
• Strong organizational skills and ability to meet deadlines.
• Prior experience with scanning, records management and content management principles.
• Experience with Content Server and SharePoint preferred.

Responsibilities

• Review hard-copy documents to determine whether they meet the criteria for official records.
• Classify and accurately name records using established naming conventions.
• Prepare documents for scanning and ensure materials are scan-ready.
• Scan electronic records and verify image quality.
• Upload scanned documents into the Records Management System with metadata.
• Maintain organization and tracking of documents through preparation, scanning, and uploading.
• Assist with basic quality checks for digitized records.
• Understand Finance, Payroll, Law, Engineering and other utility areas.
• Familiarity with Records Retention Schedule and RM File Numbers.
• Capture metadata to support records compliance and confidentiality incl. HIPAA/PII.
• Improve searchability of scanned records based on business needs.

Skills

Attention to detail

Documentation

Digital file management

Organizational skills

SharePoint

Tools

Content Server

SharePoint

Job description

ECLARO is seeking a Records and Information Specialist for its client in White Plains, NY. The role involves reviewing, digitizing, classifying, and uploading documents into the Records Management System under the guidance of the Corporate Records team and Law department.

Candidates should have experience with scanning, content management, and familiarity with Content Server or SharePoint. Strong attention to detail and ability to handle confidential information are essential.