Records & Information Specialist

Standing-Rock-Sioux-Tribe; Fort Yates (ND); On-site; USD 34,000 - 44,000; Full time

Job summary

Standing Rock Sioux Tribe seeks a Records & Information Specialist to administer and improve records systems for land, ownership, leases, permits, and legal documents. The role ensures secure storage, access controls, and ongoing digitization to support compliance with Tribal, federal, and departmental policies.

The ideal candidate will develop retention schedules, train staff on filing and confidentiality, and oversee audits and inventories for efficient records management practices.

Qualifications

• Bachelor’s degree in Business Administration, Information Management, Records Management, Public Administration, Library Science, or closely related field is preferred.
• Experience with Tribal laws, federal regulations, and records management standards is a plus.

Responsibilities

• Administer and maintain physical and electronic records systems for land, ownership, leases, permits, taxes, probate, and legal records.
• Develop retention schedules, classifications, filing standards, and procedures per Tribal and federal rules.
• Coordinate scanning, indexing, QC, and electronic preservation of records to ensure integrity and accessibility.
• Maintain secure storage and access controls for sensitive Tribal records and ensure confidentiality.

Skills

Records management

Data classification

Compliance awareness

Training staff

Education

Bachelor's degree preferred

Job description

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

Records & Information Specialist

FULL TIME EMPLOYEE Administrative Service Center, Fort Yates, ND, US 1 Attachments

Salary Range: $24.97 To $31.21 Hourly

SCOPE OF WORK: The Records & Information Specialist administers, organizes, maintains, secures, preserves, and retrieves Land Management/Reservation Resources Department records in compliance with Tribal laws, federal regulations, and records management standards. The position serves as the Department’s subject matter expert, ensuring the accuracy, integrity, accessibility, and confidentiality of land, ownership, transaction, lease, legal, historical, and other official records. The Specialist also leads records modernization efforts, including digitization, electronic document management, retention schedules, and secure records storage.

KEY DUTIES & RESPONSIBILITIES:

• Administer and maintain comprehensive physical and electronic records management systems, including Tribal land, ownership, lease, permit, tax, probate, legal, and related records.
• Develop and maintain retention schedules, classification systems, filing standards, and procedures in compliance with Tribal laws, BIA regulations, federal requirements, and departmental policies.
• Coordinate the scanning, indexing, quality control, and electronic preservation of historical and current records while ensuring document integrity and accessibility.
• Maintain secure storage and appropriate access controls for sensitive Tribal records and ensure the confidentiality, security, and integrity of departmental information.
• Establish efficient procedures for records retrieval, respond to authorized information requests, coordinate archival storage, and oversee the lawful destruction of records in accordance with approved retention schedules.
• Conduct records audits, evaluate existing processes, and recommend technologies, systems, and process improvements to enhance efficiency, security, compliance, and accessibility.
• Develop records management procedures and manuals, train staff on filing, retention, confidentiality, and electronic records standards, and prepare reports on records inventories, digitization, compliance, and other records management activities.

PREFERRED QUALIFICATIONS:

• Bachelor’s degree in Business Administration, Information Management, Records Management, Public Administration, Library Science, or a closely related field is preferred. A combination of education and directly related experience will be considered.