Records Management Specialist (Mid-Level)

Otoe Missouria Group; Washington (District of Columbia); On-site; USD 70,000 - 100,000; Full time

Job summary

Otoe Missouria Group (OMG) is seeking a Records Management Specialist (Mid-Level) to support a federal client in Washington, DC. This role focuses on managing records lifecycle, FOIA requests, and compliance with federal records management and data governance standards.

The ideal candidate has hands-on experience with SharePoint, Microsoft 365, and Salesforce, plus knowledge of FOIA processes and federal retention schedules. This is a full-time, on-site position based in Washington DC.

Qualifications

• Bachelor's degree in a closely related field preferred; a high school diploma or equivalent is required.
• 3+ years of experience in records management, FOIA processing, or data governance, preferably within a federal agency.
• Hands-on experience with SharePoint and Microsoft 365 environments, Salesforce or similar CRM platforms, and reporting/data-tracking tools.
• Familiarity with FOIA processes, requirements, and timelines.

Responsibilities

• Manage the full lifecycle of records including creation, maintenance, retention, and disposition per federal guidelines.
• Process and support FOIA requests, including document retrieval, review coordination, and response tracking.
• Maintain and organize records in SharePoint and other enterprise content management systems.
• Support data governance initiatives ensuring accuracy, accessibility, and compliance of records and information.
• Generate reports and dashboards to track FOIA requests, records status, and compliance metrics.
• Collaborate with legal, compliance, and programming teams to ensure adherence to federal records management policies.
• Assist in developing and maintaining records management procedures and workflows.
• Support system improvements and integrations across records management and CRM platforms (e.g., Salesforce).
• Ensure compliance with federal regulations and agency-specific records retention schedules.
• Provide user support and training on records management systems and processes.

Job description

Records Management Specialist (Mid-Level)

Otoe Missouria Group (OMG) is a tribally owned business dedicated to delivering high-quality solutions across a range of industries. Our company supports federal, commercial, and tribal clients with expert program management, project oversight, and numerous other services.

Position Summary

OMG Federal is proactively identifying talented professionals who embody our entrepreneurial spirit and commitment to service. This position is not currently funded but is expected as part of upcoming program requirements. Candidates will be notified as funding and hiring timelines are confirmed. We encourage any applicants who are interested in applying.

We are currently seeking a Records Management Specialist (Mid-Level) to support a federal client in Washington, DC. This role focuses on managing records lifecycle processes, supporting Freedom of Information Act (FOIA) requests, and ensuring compliance with federal records management and data governance requirements. The ideal candidate combines strong knowledge of federal records policies with hands‑on experience using modern collaboration and CRM platforms.

Key Responsibilities

• Manage the full lifecycle of records, including creation, maintenance, retention, and disposition in accordance with federal guidelines
• Process and support FOIA requests, including document retrieval, review coordination, and response tracking
• Maintain and organize records within platforms such as SharePoint and other enterprise content management systems
• Support data governance initiatives, ensuring accuracy, accessibility, and compliance of records and information
• Generate reports and dashboards to track FOIA requests, records status, and compliance metrics
• Collaborate with legal, compliance, and programming teams to ensure adherence to federal records management policies
• Assist in developing and maintaining records management procedures and workflows
• Support system improvements and integrations across records management and CRM platforms (e.g., Salesforce)
• Ensure compliance with federal regulations and agency‑specific records retention schedules
• Provide user support and training on records management systems and processes

Minimum Qualifications

• A bachelor’s degree in a closely related field is preferred; a high school diploma or equivalent is required.
• Three plus (3+) years of experience in records management, FOIA processing, or data governance; preferably within a federal agency
• Experience supporting federal records management programs and compliance workflows
• Hands‑on experience with:
  • SharePoint and Microsoft 365 environments
  • Salesforce or similar CRM platforms
  • Reporting and data tracking tools
• Familiarity with FOIA processes, requirements, and timelines
• Understanding of federal records retention policies and compliance standards
• Strong organizational, analytical, and documentation skills
• Ability to manage multiple priorities in a deadline‑driven environment

Preferred Qualifications

• Experience with scripting or automation (e.g., PowerShell)
• Advanced CRM experience, including workflow configuration or reporting
• Familiarity with electronic records management systems (ERMS)
• Experience supporting audits, compliance reviews, or legal discovery processes
• Full‑time, on‑site role based in Washington DC.
• Travel may be required based on project and stakeholder needs.

Why OMG Federal

OMG Federal partners with government agencies to deliver mission‑focused solutions across cybersecurity, IT modernization, and operational support. Our team operates at the intersection of innovation and national security, providing professionals the opportunity to work on impactful programs in a collaborative and growth‑oriented environment.

Equal Employment Opportunity (EEO) Statement

Otoe‑Missouria Group, LLC (OMG) is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex (including pregnancy, gender identity, and sexual orientation), national origin, age, disability, genetic information, protected veteran status, or any other characteristic protected under federal, state, or local law. We are committed to fostering an inclusive and diverse workplace.