Records Information Management Administrator

City of Irving; Irving (TX); On-site; USD 66,000 - 93,000; Full time

Job summary

City of Irving is seeking a Records Information Management Administrator to plan, oversee, and coordinate the city-wide records management program, including records division staff and records center operations.

The role manages electronic imaging and secure disposition of records in accordance with State law, promotes governance principles, and ensures TS LAC compliance across city departments. A technical, detail-oriented leader will drive retention schedules and budget support.

Qualifications

• Bachelor’s degree in history, political science, library science, information services, archives, or a related field.
• Three years of professional management experience.
• Must have project management and computer skills.

Responsibilities

• Plan, oversee, and coordinate the city-wide records management program.
• Supervise records division staff and records center operations.
• Manage electronic imaging and secure disposition of records per State law.
• Ensure compliance with Texas State Library and Archives Commission requirements.
• Develop retention and disposition schedules and guide departments on records.
• Oversee destruction of records and liaise with TSLAC.
• Coordinate with Emergency Management on the COOP; assist with budget processes.

Skills

Attention to detail

Project management

Computer skills

Leadership

Education

Bachelor’s degree in history, political science, library science, information services, archives, or a related field

Job description

The Records Information Management Administrator plans, oversees, and coordinates the City-wide records management program, including records division staff and records center operations; managing electronic imaging and the secure disposition of records in accordance with State law; promoting Generally Accepted Recordkeeping Principles (GARP) for the creation, maintenance, storage, and disposition of City records in all formats; ensuring compliance with Texas State Library and Archives Commission (TSLAC) requirements; developing procedures for preserving essential, vital, historical, and permanent records; providing guidance to City departments regarding paper and electronic records management; overseeing the development, approval, and maintenance of records retention and disposition schedules; supervising the destruction of records; serving as liaison to TSLAC; coordinating with Emergency Management on the Continuity of Operations Plan (COOP); developing bid specifications and evaluating bids; and assisting with departmental budget preparation and administration. The position requires strong attention to detail and may require lifting up to 40 pounds. A Bachelor’s degree with major coursework in history, political science, library science, information services, archives, or a related field, plus three years of professional management experience, is required. Must have project management and computer skills. After completing two years of employment with the City, the employee must begin a certification program leading to either Certified Records Manager (CRM) or Information Governance Professional (IGP) certification within a timeframe established by the City.

PAY GRADE GG23 / FULL PAY RANGE $5,911 - $8,334 PER MONTH

The full job description for this position and all other City of Irving job classifications are available online. to access the list of job titles.

City Secretary

Vision

The Office of the City Secretary is an Office of Trust that champions democratic principles and serves as vigilant guardian of public information and records.

Mission

To act as a progressive administrator of municipal clerical duties and legal records entrusted to the Office of the City Secretary in order to enhance delivery of superior customer service to our diverse clientele.

Values

• Being responsive to our diverse clientele with professional knowledge, equal enthusiasm, and timely service.
• Performing with professional, moral, and ethical behavior, ever mindful of our democratic principles.
• Working together by showing respect and appreciation for individual strengths so as to achieve performance excellence.
• Having the satisfaction of working in an environment of respect and acceptance.
• Celebrating individual and team achievements.

• The City of Irving strives to be the most inclusive, welcoming, respectful and understanding municipal organization in North Texas. Irving is home to one of the most diverse ZIP codes in the nation, with many religions, races, nationalities and beliefs represented. The city acknowledges that its employees’ diversity make them uniquely qualified to serve. This is achieved by building and nurturing an employment base that better reflects the races, cultures, faiths, gender identities, generations and philosophies of the community. The goal is to create programming and engagement opportunities, implement best and emerging practices, and foster an environment of understanding and respect. This allows for equitable access to programs and services, removal of barriers for engagement, and a culture of safety, trust and belonging.