Human Resources Assistant

City of Irving; Irving (TX); On-site; USD 27,000 - 38,000; Full time

Job summary

City of Irving is seeking an Administrative Support Specialist in the Human Resources Department. You will be the first point of contact, delivering high-level administrative and technical support and top-tier customer service to internal and external customers.

The role includes assisting with new hire paperwork, orientation, badge creation, employment verifications, scheduling, room reservations, and document scanning as needed. Experience in a municipal or public sector is a plus.

Qualifications

• High school diploma or equivalent required.
• Two years of related administrative or human resources experience required.
• Municipal or public sector experience is a plus.

Responsibilities

• Serve as first point of contact with customers and provide admin and technical support.
• Assist with new hire paperwork, orientation, and badge creation; process employment verifications.
• Provide scheduling assistance, room reservations, and document scanning as needed.
• Assist with open records requests and purchasing tasks (POs, wire transfers, disbursements).
• Maintain and update the HR department website and coordinate with Communications on HR events.

Skills

Bilingual English/Spanish

Education

High school diploma or equivalent

Job description

This position serves as a first point of contact within the department, responsible for providing a high level of administrative and technical support and providing a high standard of customer service to internal and external customers. Duties include assisting in the preparation of new hire paperwork and new employee orientation, e.g., entering information online to confirm authorization to work; creating and printing employee badges; completing employment verifications; providing scheduling assistance and reserving rooms for meetings; and scanning documents as needed. Duties also include assisting with open records requests; preparing purchase orders, wire transfers, direct disbursement requests and deposits as needed; coordinating with the Communications Department to highlight human resources events and initiatives; and maintaining and updating the HR department website to ensure accurate information. A high school diplomaor equivalent and two years of related administrative or human resources experience required. Municipal or public sector experience and Bilingual (English/Spanish) skills are beneficial. A résumé must be submitted with application.

PAY GRADE GG12 / FULL PAY RANGE $19.80 - $27.92 PER HOUR

The full job description for this position and all other City of Irving job classifications are available online. Click here to access the list of job titles.

The City of Irving is situated near Dallas/Fort Worth International Airport with more than 140 international companies currently operating throughout the city. Irving is positioned to be the leading international business center in the US and is a city of tremendous diversity. The Human Resources Department supports the city's strategic goals, and mission, vision and values by offering programs, administering processes, and implementing policies to attract and retain qualified, talented and diverse employees to deliver exceptional services to Irving residents, visitors and businesses. The department consists of a collaborative team of professionals that enjoy teamwork, food and fun!

The City of Irving strives to be the most inclusive, welcoming, respectful and understanding municipal organization in North Texas. Irving is home to one of the most diverse ZIP codes in the nation, with many religions, races, nationalities and beliefs represented. The city acknowledges that its employees’ diversity make them uniquely qualified to serve. This is achieved by building and nurturing an employment base that better reflects the races, cultures, faiths, gender identities, generations and philosophies of the community. The goal is to create programming and engagement opportunities, implement best and emerging practices, and foster an environment of understanding and respect. This allows for equitable access to programs and services, removal of barriers for engagement, and a culture of safety, trust and belonging.