Records & Information Governance Coordinator

FBT Gibbons; Cincinnati (OH); On-site; USD 42,000 - 62,000; Full time

Job summary

FBT Gibbons LLP is a national law firm supporting middle-market companies with a strong emphasis on Records Management and Information Governance. The role involves managing both physical and electronic records, coordinating disposition approvals, and working with external parties to ensure proper transfer and tracking.

You will also maintain client files and assist with front desk duties, with occasional travel and flexible hours.

Qualifications

• High school diploma or equivalency.
• Experience in Records Management and Information Governance preferred.
• Computer proficiency with Microsoft Word, Excel, document management systems, records management systems, cloud collaboration systems and workflow management applications.
• Ability to work under loose supervision, largely plan and arrange own workday based on standard practices and procedures set by the Firm’s Information Governance Manager.
• Ability to retrieve and distribute files weighing up to 40 pounds and ability to retrieve and replace objects from shelves up to 8 feet high, sometimes a large amount in a day.
• Ability to travel by car to other FBT Gibbons offices as needed. Travel time estimates are moderate (10-20%).

Responsibilities

• Manage life cycle of physical and electronic records per policy.
• Coordinate disposition approvals and locate files for destruction.
• Coordinate transfer of files with outside parties and maintain tracking.
• Maintain client files and organize filing systems.
• Greet clients at front desk and support reception duties.
• Travel as needed; may work irregular hours and occasionally beyond 40 hours per week.

Skills

Microsoft Word

Microsoft Excel

Cloud collaboration systems

Workflow management applications

Education

High school diploma or equivalency

Tools

Document management systems

Records management software

Job description

FBT Gibbons LLP is a national law firm supporting middle-market companies with a strong emphasis on Records Management and Information Governance. The role involves managing both physical and electronic records, coordinating disposition approvals, and working with external parties to ensure proper transfer and tracking.

You will also maintain client files and assist with front desk duties, with occasional travel and flexible hours.