Tampa: Records File Clerk

Wood Smith Henning & Berman LLP; Tampa, Northern (FL, KY); Hybrid; USD 38,000 - 52,000; Full time

Benefits offered by this job

Competitive salary package

Medical, dental, vision insurance

Disability and life insurance

Flexible spending account

Job summary

Wood Smith Henning & Berman LLP is seeking a Records File Clerk to support the Records & Governance department. You will organize, retrieve, and track both physical and electronic data in alignment with policy, ensuring accuracy and timely access for attorneys and staff.

The role requires 3–5 years of law firm experience, proficiency with MS Word/Excel/Outlook and iManage, and a team-focused, detail-oriented attitude.

Qualifications

• Ability to manage multiple tasks and priorities in a fast-paced law firm environment.
• Proven reliability and responsible approach to records handling and confidentiality.
• Strong communication skills, both written and verbal, with attention to detail.

Responsibilities

• Organize, retrieve, and track physical and electronic data per policy and workflow.
• Maintain and update Records Information Management database.
• Process incoming physical records and save electronic data accurately.
• Support Records Coordinators in administrative and matter projects.
• Assist with matter transfers, scanning, and external media preparation.
• Contribute to Records & Governance department initiatives and projects.
• Assist with archiving and disposition of data as required.
• Respond promptly to requests for records and information.

Skills

Multi-tasking

Reliability

Team player

Self-starter

Organized

Prioritization

Flexibility

Excellent communication

Tools

MS Office (Word, Excel, Outlook)

iManage

Job description

The Records File Clerk plays a vital role in supporting the Records & Governance department, attorneys, and staff by performing and assisting with essential projects. This position involves organizing, retrieving, and tracking both physical and electronic data in line with Firm and Department policies. The role also includes contributing to administrative initiatives within the Records & Governance department, ensuring the team's overall success.

Position Responsibilities:

• Responsible for records management, file organization, retrieving and tracking of physical and electronic data in accordance with policy, procedure and workflow
• Responsible for maintaining and updating Records Information Management database
• Responsible for processing of incoming physical records
• Responsible for downloading and saving of electronic data
• Support Records Coordinators in administrative and matter projects
• Assist with Outgoing and Incoming Matter transfer
• Assist with scanning of physical files
• Assist with preparing external media (and shipping)
• Assist with Records & Governance Department administrative initiatives and projects
• Assist with archiving of electronic data
• Assist with disposition of physical and electronic data
• Assist with overall daily and assigned projects
• Respond to requests for records and information promptly and accurately

Position Requirements:

• Minimum of 3-5 years law firm experience (preferred experience in a Records or Information Governance Department)
• Proficient in MS Office (specifically, MS Word, MS Excel & Outlook)
• Proficient with Document Management systems such as iManage
• Proficient with handling of Electronically Stored Information
• Ability to multi-task
• Must be reliable and responsible
• Must be a team player with a positive attitude
• Must be a self-starter who is well organized and can handle multiple tasks with the ability to prioritize work
• Must be flexible and open-minded to different tasks and projects
• Ability to operate standard office equipment such as a computer, photocopier, postage machine, and scanner
• Excellent communication skills, both verbal and written
• Ability to work in fast paced environment while paying close attention to detail
• Professional appearance and demeanor
• 3 professional references are required

Benefits include:

• A competitive salary package, including the potential for bonuses
• Insurance including medical, dental, vision, disability, life, and a flexible spending account