Records File Clerk

Wood, Smith, Henning & Berman LLP; Tampa (FL); On-site; USD 42,000 - 54,000; Full time

Benefits offered by this job

Competitive salary with bonuses

Medical, dental, vision insurance

Paid time off and holidays

Referral program

Job summary

Wood, Smith, Henning & Berman LLP in Tampa seeks a Records File Clerk to support the Records & Governance department and attorneys by organizing, retrieving, and tracking data in line with firm policies.

This role includes maintaining the Records Information Management database, processing incoming physical records, scanning files, and assisting with matter projects, transfers, and archiving. Strong MS Office skills and iManage experience are essential.

Qualifications

• 3–5 years of law firm experience (preferred in Records or Information Governance)
• Proficient in MS Word, Excel & Outlook
• Familiar with Document Management systems such as iManage
• Ability to multi-task and prioritize work
• Excellent verbal and written communication skills

Responsibilities

• Organize, retrieve, and track physical and electronic data per firm policies
• Maintain and update Records Information Management database
• Process incoming physical records and support matter projects
• Assist with scanning, archival, and transfer of records
• Support Records Coordinators and department administrative initiatives
• Respond to records requests accurately and promptly

Skills

Teamwork

Communication

Multi-tasking

Self-motivation

Attention to detail

Tools

iManage

MS Word

MS Excel

MS Outlook

Job description

The Records File Clerk plays a vital role in supporting the Records & Governance department, attorneys, and staff by performing and assisting with essential projects. This position involves organizing, retrieving, and tracking both physical and electronic data in line with Firm and Department policies. The role also includes contributing to administrative initiatives within the Records & Governance department, ensuring the team's overall success.

Position Responsibilities:

• Responsible for records management, file organization, retrieving and tracking of physical and electronic data in accordance with policy, procedure and workflow
• Responsible for maintaining and updating Records Information Management database
• Responsible for processing of incoming physical records
• Responsible for downloading and saving of electronic dataSupport Records Coordinators in administrative and matter projects
• Assist with Outgoing and Incoming Matter transfer
• Assist with scanning of physical files
• Assist with preparing external media (and shipping)
• Assist with Records & Governance Department administrative initiatives and projects
• Assist with archiving of electronic data
• Assist with disposition of physical and electronic data
• Assist with overall daily and assigned projects
• Respond to requests for records and information promptly and accurately

Position Requirements:

• Minimum of 3-5 years law firm experience (preferred experience in a Records or Information Governance Department)
• Proficient in MS Office (specifically, MS Word, MS Excel & Outlook)
• Proficient with Document Management systems such as iManage
• Proficient with handling of Electronically Stored Information
• Ability to multi-task
• Must be reliable and responsible
• Must be a team player with a positive attitude
• Must be a self-starter who is well organized and can handle multiple tasks with the ability to prioritize work
• Must be flexible and open-minded to different tasks and projects
• Ability to operate standard office equipment such as a computer, photocopier, postage machine, and scanner
• Excellent communication skills, both verbal and written
• Ability to work in fast paced environment while paying close attention to detail
• Professional appearance and demeanor
• 3 professional references are required

Benefits include:

• A competitive salary package, including the potential for bonuses
• Insurance including medical, dental, vision, disability, life, and a flexible spending account
• PTO, sick time and paid holidays
• Referral program