Records Digitization & Cataloging Specialist

ASRC Federal; Kansas City (MO); Hybrid; USD 60,000 - 75,000; Full time

Job summary

ASRC Federal seeks a Records Management Specialist (RMS 3) to support EPA’s digitization center on-site at Hunt Midwest SubTropolis Building in Kansas City, MO. You will digitize large volumes of paper and mixed-media records from receipt through cataloguing, scanning, and quality assurance.

The role requires a Bachelor’s degree with three years of records management experience, strong MS Office skills, and the ability to work independently or on a team to meet FOIA and client requirements.

Qualifications

• Bachelor’s degree required with three years of records management experience.
• NARA Federal Records Management Certificate desirable.
• Experience with high-speed/volume scanning and record cataloging.
• Familiarity with federal records and FOIA requests is a plus.

Responsibilities

• Digitize large volumes of paper and mixed-media records from receipt to cataloguing, scanning, image QA and disposition.
• Prepare record sets for scanning (remove staples, paperclips, etc.).
• Learn scanning equipment/software and records systems including data entry and search.

Skills

Records management

Data entry

Quality Assurance

Attention to detail

Communication skills

Teamwork

FOIA knowledge (plus)

Education

Bachelor's degree in related field

NARA Federal Records Management Certificate desirable

Tools

MS Office (Word, Excel, PowerPoint, SharePoint)

Job description

ASRC Federal Agile Decision Sciences (ADS) is seekingRecords Management Specialist (RMS 3) to support successful operation of a digitization center scanning records on-site at EPA's location in EPA's Hunt Midwest SubTropolis Building.

Join our team and be part of a ground-floor opportunity where you can make an impact. ASRC Federal offers a culture that fosters professional development and recognition of achievement. We offer an excellent benefits package so apply today and be contacted by our recruiting team.

Work Location: Kansas City, MO

Requirements:

• Bachelor's degree and three years of records management experience.
• NARA Federal Records Management Certificate desirable
• Proven experience in high-speed/volume scanning of records and using scanning software.
• Experience with records/document cataloging.
• Experience with federal records and responding to Freedom of Information Act (FOIA) requests is a plus.
• Any experience with warehouse logistics is a plus.
• Experience with information technology as it relates to records, data centers, and digitization
• Proficient experience with MS Office including Word, Excel with formulas, PowerPoint, and SharePoint
• Strong experience in Quality Assurance
• Self-motivated and highly organized with great attention to detail
• Customer service skills and strong organizational skills with the ability to work independently and on a team, to communicate effectively and courteously with colleagues and customers, and to prioritize and manage multiple on-going projects
• Permanent Residency or US Citizenship is required for the Public Trust clearance
• Physical requirements:Full range of arm movement (e.g., lifting above the head); ability to load paper in a scanner; ability to perform data entry; sit and stand for long periods of time; climb a step ladder to reach higher shelves; ability to lift at least 40 pounds of weight on a semi-daily basis; ability to push or pull up to 650 pounds on a cart, and the ability to bend, stoop, and kneel.

Responsibilities:

• The Records Management Specialists will be responsible for working with a team to digitize large volumes of paper and mixed-media records from receipt through cataloguing, scanning, image quality assurance and disposition.
• Preparing record sets for scanning including removing staples, paperclips, etc.

• Learning scanning equipment and software and recordkeeping software and system requirements and capabilities including data entry, records search, and records retrieval
• Maintaining scanning equipment and quality assurance of scanned record images
• Records cataloguing/indexing metadata a spreadsheet for upload to a records database
• Federal records schedule assignment and quality assurance of metadata entry
• Responding to federal client requests for priority digitization requirements to fulfill FOIA or enforcement needs
• Assisting EPA clients with storage procedures and conducting records inventories
• Retaining and using knowledge about agency records management developments, including records schedule updates, for the purposes of cataloguing and proper disposition of records in paper and digital media
• Tracking daily activity data and collecting data for weekly and monthly reports
• Learning and using daily standard operating procedures and work instructions
• Updating for providing recommendations for documentation or providing feedback for improving workflows and work instructions
• Identifying innovations for records and information support
• Developing and presenting trainings to Task Order colleagues and EPA clients