Records Coordinator II (4013)

Navarro Research; Las Vegas (NV); Hybrid; USD 55,000 - 75,000; Full time

Benefits offered by this job

Health, Dental & Vision coverage

401k Retirement Plan

Life Insurance

Paid Time Off

Short/Long Term Disability

Job summary

Navarro Research and Engineering is seeking a Records Coordinator II in Las Vegas, NV to support the Closure/LTS Transition organization with records coordination, document development, data management, and administrative tasks.

You will compile information into approved formats, maintain document status, and ensure federal records are processed, protected, preserved, and dispositioned in line with federal requirements, while coordinating with DOE clients and internal/external stakeholders.

Qualifications

• Bachelor’s degree or equivalent.
• Minimum 2–5 years of relevant work experience required.
• Experience with government/federal records management is a plus.

Responsibilities

• Perform routine-to-complex records coordination and document development.
• Enter data into databases and approved systems.
• Prepare accurate meeting minutes and notes for regulatory meetings.
• Coordinate with internal/external customers and the DOE client on records activities.
• Evaluate AI tools to streamline document development and recordkeeping.

Skills

Oral and written communication

Technical writing

Editing and proofreading

Data entry and documentation

Education

Bachelor’s degree or equivalent

Tools

Microsoft Word

Microsoft Excel

PowerPoint

Adobe Acrobat

Database software

Job description

Navarro Research and Engineering is recruiting a Records Coordinator II (4013) in Las Vegas, NV.

Navarro Research & Engineering is an award-winning federal contractor dedicated to partnering with clients to advance clean energy and deliver effective solutions for complex challenges in the nuclear and environmental fields. Joining Navarro means being a part of an exceptional team committed to quality and safety while also looking for innovative strategies to create value for the client’s success. Headquartered in Oak Ridge, Tennessee, Navarro has active programs in place across the nation for DOE/NNSA, NASA, and the Department of Defense.

Position Summary

The Records Coordinator II supports the Closure/LTS Transition organization by performing routine-to-complex records coordination, document development, technical editing, data management, and administrative support activities. The role compiles technical information into approved formats, maintains document and records status, and helps ensure federal records are processed, protected, preserved, and dispositioned in accordance with organizational and federal requirements.

This full-time position primarily supports office and office-support activities at the DOE Facility, Molasky Building, with partial telework possible. The successful candidate will coordinate with internal and external customers, stakeholders, and the DOE client while managing multiple priorities, frequent interruptions, and conflicting deadlines.

Responsibilities

• Perform routine-to-complex tasks as assigned by a supervisor or manager.
• Gather information and provide administrative and programmatic support.
• Enter data and information into databases and other approved systems.
• Compile and incorporate technical data into approved formats and resolve inconsistencies.
• Evaluate and implement artificial intelligence tools to streamline document development and recordkeeping activities.
• Attend technical and regulatory meetings and prepare accurate meeting minutes or notes in a timely manner.
• Assist with developing, reviewing, technically editing, formatting, and writing project documents, presentations, procedures, schedules, and checklists.
• Coordinate and maintain the status of documents, federal records, and files in compliance with organizational and federal requirements.
• Process, maintain, protect, preserve, and dispose of federal records in compliance with federal records management requirements.
• Perform records-management activities such as data entry, scanning paper records, uploading electronic records, assigning NARA-approved dispositions, retrieving records, assisting customers with records-management requirements, and supporting litigation hold requests.
• Perform additional duties as assigned.
• Possess 2-5 years of work experience that provides a working knowledge of programmatic tasks, policies and procedures, and computer technology.
• Demonstrate excellent oral and written communication skills, including proficiency in composition, proofreading, editing, and grammar.
• Possess comprehensive knowledge of principles, concepts, and techniques used in technical writing and editing, word processing, and document production.
• Demonstrate proficiency with Microsoft Word, Excel, PowerPoint, Adobe Acrobat, and database software applications.
• Perform varied duties and tasks across multiple areas of the organization.
• Use experience and sound judgment to plan and accomplish goals.
• Possess the language, mathematical, communication, reasoning, and computer skills necessary to perform the essential functions of the position.
• Communicate and interface effectively with internal and external customers, stakeholders, and the DOE client.
• Manage conflicting deadlines, frequent interruptions, and multiple concurrent tasks.
• Work primarily in an office and office-support environment when assigned to the DOE Facility, Molasky Building; partial telework may be possible.
• Lift boxes weighing approximately 25 pounds and perform occasional lifting, bending, and stooping.
• Work overtime when required to complete assigned tasks.

Preferred Qualifications

• Experience using artificial intelligence, preferably Microsoft Copilot, for document development, meeting minutes, records management, or related activities.

Education and Experience

Bachelor’s degree or equivalent. Educational or other requirements may be adjusted or waived based on experience. A minimum of 2-5 years of relevant work experience is required.

Due to the nature of the government contract requirements and/or clearances requirements, US citizenship is required.

Navarro is an equal-opportunity employer. All qualified applicants will receive consideration for employment without regard to sex, race, religion, color, national origin, age, disability, veteran’s status, or any classification protected by applicable state or local law..

EEO Employer/Vet/Disabled

• Health Care Plan (Medical, Dental & Vision)
• Retirement Plan (401k)
• Life Insurance (Basic, Voluntary & AD&D)
• Paid Time Off (Vacation & Public Holidays)
• Short Term & Long Term Disability