Administrative Support Specialist IV (4020)

Navarro Research and Engineering; Idaho Falls (ID); On-site; USD 42,000 - 64,000; Full time

Benefits offered by this job

Life Insurance

Paid Time Off

Job summary

Navarro Research and Engineering in Idaho Falls, ID, is hiring an Administrative Support Specialist IV to provide high-level administrative support for project startup activities in a Department of Energy laboratory or contractor environment. You will assist with document control, records management, meeting coordination, scheduling, and travel arrangements for executives.

The role requires prior DOE experience, strong organizational and communication skills, and the ability to manage multiple

Qualifications

• Experience supporting document control, records management, meeting coordination and scheduling.
• Experience arranging and coordinating executive travel.
• Strong written and verbal communication skills.

Responsibilities

• Support document control activities: organize, route, track, maintain and retrieve project documents.
• Perform records management per project and DOE requirements.
• Coordinate meetings: scheduling, calendar management, logistics, materials prep.
• Manage schedules and administrative tasks to support startups and ongoing operations.
• Arrange travel for executives: itineraries, reservations, logistics.
• Provide general admin support to project leadership and team.

Skills

Document control

Records management

Meeting coordination

Scheduling

Executive travel arrangements

Administrative support

Job description

Navarro Research and Engineering is recruiting an Administrative Support Specialist IV (4020) in Idaho Falls, ID.

Navarro Research & Engineering is an award-winning federal contractor dedicated to partnering with clients to advance clean energy and deliver effective solutions for complex challenges in the nuclear and environmental fields. Joining Navarro means being a part of an exceptional team committed to quality and safety while also looking for innovative strategies to create value for the client's success. Headquartered in Oak Ridge, Tennessee, Navarro has active programs in place across the nation for DOE/NNSA, NASA, and the Department of Defense.

Position Summary

The Administrative Support Specialist IV provides high-level administrative support for project startup activities in a Department of Energy laboratory or contractor environment. This position supports document control, records management, meeting coordination, scheduling, executive travel arrangements, and other administrative functions needed to establish and maintain efficient project operations.

Responsibilities

• Support document control activities, including the organization, routing, tracking, maintenance, and retrieval of project documents.
• Perform records management activities in accordance with applicable project and Department of Energy requirements.
• Coordinate meetings, including scheduling, calendar management, logistical support, and preparation of meeting materials.
• Manage schedules and administrative activities necessary to support project startup and ongoing operations.
• Arrange and coordinate travel for executives, including itinerary development, reservations, and related travel logistics.
• Provide general administrative support to project leadership and team members as assigned.

Requirements

• Previous Department of Energy experience working at a national laboratory or for a Department of Energy contractor is required.
• Demonstrated experience supporting document control, records management, meeting coordination, scheduling, and general administrative activities.
• Experience arranging and coordinating executive travel.
• Ability to organize multiple priorities, maintain accurate records, and support project startup activities in a professional environment.
• Strong written, verbal, organizational, and interpersonal communication skills are important.

Preferred Qualifications

• Administrative support experience on Department of Energy projects or within a Department of Energy laboratory environment.
• Experience supporting project startup, senior leadership, or executive-level personnel.

Education and Experience

• Education requirements were not specified. Required experience includes prior Department of Energy experience at a national laboratory or with a Department of Energy contractor, along with administrative support experience in document control, records management, meeting coordination, scheduling, project startup activities, and executive travel arrangements.

Due to the nature of the government contract requirements and/or clearances requirements, US citizenship is required.

Navarro is an equal-opportunity employer. All qualified applicants will receive consideration for employment without regard to sex, race, religion, color, national origin, age, disability, veteran's status, or any classification protected by applicable state or local law..

EEO Employer/Vet/Disabled

• Life Insurance (Basic, Voluntary & AD&D)
• Paid Time Off (Vacation & Public Holidays)