Faculty Services Coordinator

Howard University; Maryland; On-site; USD 40,000 - 56,000; Full time

Benefits offered by this job

Health insurance

PTO and holidays

403(b) with company match

Tuition reimbursement

Professional development

Commuter benefits

Job summary

Howard University seeks an administrative professional to support law faculty, directors of graduate programs, and legal writing instructors. The role involves preparing documents, managing examinations, coordinating travel, and handling communications with staff and students.

Reporting to the Dean of Administration & Operations, the incumbent will maintain office systems, assist with events, and ensure accuracy and confidentiality in daily duties at the law school.

Qualifications

• Knowledge of computer databases, word processing, and office software applications.
• Proficient in MS Office and recording technology.
• Strong written and verbal English communication.
• High level of accuracy, diplomacy and confidentiality.
• Ability to work independently and maintain professional conduct.
• Ability to interact respectfully with staff, students, and the public.

Responsibilities

• Prepare communications and documents for faculty, such as scholarly works, syllabi, exams, memos and letters.
• Administer the final examination system and manage exam materials.
• Coordinate travel arrangements for faculty.
• Screen calls and referrals, manage correspondence.
• Maintain files and office supplies inventory.
• Support events and mailings for the law school.

Skills

Oral and written English

Interpersonal skills

Discretion and confidentiality

Professional demeanor

Education

Associate's degree in business administration

Tools

Microsoft Office

Recording technology

Job description

The Talent Acquisition department hires qualified candidates to fill positions which contribute to the overall strategic success of Howard University. Hiring staff “for fit” makes significant contributions to Howard University’s overall mission.

At Howard University, we prioritize well-being and professional growth.

Here Is What We Offer

• Health & Wellness: Comprehensive medical, dental, and vision insurance, plus mental health support
• Work-Life Balance: PTO, paid holidays, flexible work arrangements
• Financial Wellness: Competitive salary, 403(b) with company match
• Professional Development: Ongoing training, tuition reimbursement, and career advancement paths
• Additional Perks: Wellness programs, commuter benefits, and a vibrant company culture

Join Howard University and thrive with us!

https://hr.howard.edu/benefits-wellness

Job Purpose

Performs administrative and clerical duties using various software applications and other automated equipment to assist law faculty, directors of graduate programs, and legal writing instructors.

Supervisory Authority

Non-supervisory experience. Candidate will report to the Dean of Administration & Operations.

Nature And Scope

Internal contacts include faculty, administrative staff, and students. External contacts include numerous law-affiliated institutions, agencies, organizations, and embassies.

Principal Accountabilities

• Prepares communications such as scholarly works, manuscripts, course syllabi, examinations, memoranda, letters, forms, reports, and other documents as required and/or requested by faculty.
• Implements the final examination system, preparing, administering, collecting, and accounting for all test materials.
• Prepares all documents for and performs accountability of all test control materials.
• Transcribes speeches, grievance hearings, and minutes.
• Prepares communications and letters of recommendation for student placements for jobs and internships. As needed.
• Coordinates travel schedules, lodging accommodations, and ground transportation for faculty travel arrangements.
• Places, receives, and screens incoming telephone calls and makes referrals.
• Performs duplicating services as requested. Receives, sorts, and redistributes incoming correspondence to faculty, student organizations, and certain staff offices.
• Requisitions and maintains inventory of office supplies. Prepares office supplies requests for faculty, staff offices, and student organizations.
• Assists with packaging and special mailings for events, conferences, and meetings for the law school.
• Organizes and maintains office files.
• Updates and maintains postage and travel accountability reports.
• Performs other related duties as assigned.

Core Competencies

• Knowledge of computer-related databases, word processing, and other software applications.
• Skill in use of various office automated software, such as Microsoft Office products, recording technology, and the like.
• Skill in communicating both oral and written English.
• Excellent interpersonal skills with the ability to exercise a high degree of accuracy, diplomacy, and confidentiality.
• Ability to interact with others using tact, good judgment, and proper decorum
• Ability to represent the University in a professional and friendly manner.
• Ability to handle tasks independently and to assist in other areas as necessary.
• Ability to maintain harmonious working relationships with staff, students, faculty and University officials and the public.

Minimum Requirements

• Associate’s degree in business administration or closely related field preferred and two (2) years’ experience or equivalent combination of four (4) years of combined relevant training and experience.,

Compliance Salary Range Disclosure