Records Clerk - Administrative Assistant I

City of Burlington; United States; On-site; USD 23,000 - 33,000; Part time

Job summary

City of Burlington seeks a part-time Records Clerk to assist in processing open records requests and handling law enforcement records. The role supports redaction, data entry, and correspondence in accordance with policies and state laws.

The position requires a high school diploma or equivalent and at least three years of office experience; prior clerk work in a police context is highly desired. Flexible 10–12 hours weekly, with potential 500–600 annual hours.

Qualifications

• High school diploma or equivalent required.
• Minimum of three years of office experience preferred.
• Prior clerk experience within a law enforcement agency is strongly desired.

Responsibilities

• Assist in recording, processing and disseminating open records requests in compliance with the State of Wisconsin.
• Review body worn camera and squad fleet footage to identify and redact in accordance with legal requirements and policies.
• Maintain meticulous records of redactions made and actions taken for each piece of footage.
• Types, edits, proofreads, assembles, copies, files, processes, and forwards documents and records as required.
• Enter police information into the Law Enforcement Records System (e.g. Pro Phoenix RMS, Axon, TraCs).
• Prepare written replies to correspondence; respond to inquiries not needing supervisor attention.

Skills

Office experience

Clerical skills

Records management

Education

High school diploma or equivalent

Job description

Starting wage for this position is $20.44/hour.

Hours: This part-time position offers scheduling flexibility, with work hours coordinated to meet department needs. There is a 10-12 hour a week commitment or approximately 500-600 hours annually.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

• Under the direction of the Records Custodian, assist in recording, processing and disseminating open records requests in compliance with the State of Wisconsin.
• Review body worn camera and squad fleet footage to identify and make necessary redactions in accordance with legal requirements and departmental policies.
• Maintain meticulous records of redactions made and actions taken for each piece of footage.
• Types, edits, proofreads, assembles, copies, files, processes, and forwards any documents and/or records as required or directed. This includes timely correspondence to other agencies (g.: District Attorney, Public Defender, Human Services, City Attorney, Probation & Parole, Insurance Companies).
• Enters police information and data into the Law Enforcement Records System as directed (e.g. Pro Phoenix RMS system, records module, Axon, TraCs).
• Prepares written replies to correspondence without dictation in accordance with established procedures; responds to inquiries which do not require the supervisor's attention.
• Receives visitors in a kind, courteous, and professional manner. Provides department information in accordance with established policy & procedures.
• Collects and records data of department personnel and activities as prescribed by Chief of police.
• Notify department administration and/or supervisors of incomplete or inadequate reporting from patrol staff and ensure these inadequacies are directed to department supervision.
• Performs routine clerical and administrative work in data entry, data processing, cashiering, answering phones, and receiving the public.
• Maintains clerical work area and equipment in clean and working condition.
• Other office related and clerical duties as required or assigned by Chief of Police.

DESIRED MINIMUM QUALIFICATIONS:

Education and Experience:

• High school diploma or equivalent required.
• Minimum of three years of office experience preferred. Prior clerk experience within a law enforcement agency is strongly desired.

Timeline (subject to chage)

1. Appli cations due Wednesday, November 11, 2026 | 12:00p.m.
2. Interviews | November 16 - November 20, 2026
3. Tentative Start Date | December 14, 2026

The City of Burlington is an equal opportunity employer and drug-free workplace.