Part-Time Administrative Assistant - Police Department

City of Crystal Lake; Crystal Lake (IL); On-site; USD 38,000 - 55,000; Part time

Benefits offered by this job

Participation in IMRF (Illinois Public

Paid holidays

Job summary

The City of Crystal Lake is seeking a part-time Administrative Support position in the Police Department. The role requires strong communication, organizational, and technical skills, with proficiency in Microsoft Office and SQL databases.

You will handle clerical tasks, data entry, invoices, and public records where needed. Hours are typically 8:00 AM to 1:00 PM, Monday through Friday, with starting pay of 27.53 per hour and a full range to 39.64 per hour.

Qualifications

• High school diploma or equivalent required.
• Minimum four years of previous administrative support experience or specialized training.
• Local government and/or police agency admin experience preferred.

Responsibilities

• Perform clerical duties to support departmental operations (filing, records prep, monthly reports).
• Provide customer service; answer calls and relay departmental policies.
• Maintain and update departmental records and databases (including SQL).
• Process and track invoices; ensure timely payment and recordkeeping.
• Verify data accuracy and compliance with regulations; handle reimbursements and uniforms orders.
• Assist with CALEA accreditation information updates.

Skills

Verbal & written communication

Office software (Microsoft Office)

Organizational skills

Time management

Detail oriented

Customer service

Integrity

Education

High school diploma or equivalent

Tools

SQL databases

Electronic timekeeping system

Job description

Under the direction of the Deputy Chief of Police, this individual is responsible for developing and coordinating diverse administrative and support activities. Nature of the work performed requires a professional manner in all dealings with the public and City and department staff. Work requires the exercise of considerable judgment, initiative, and discretion.The successful candidate must possess excellent verbal and written communication skills and have proven technical skills in various software applications including Microsoft Office Suite. The candidate must also have outstanding organizational and time management skills, and be detail oriented with multi-tasking capabilities in a fast paced environment. Excellent customer service skills, including the ability to deal tactfully with the public and a high level of integrity in dealing with confidential and sensitive information is essential.

Some essential job functions include:

• Performs a variety of clerical duties to support departmental operations, including filing, preparing records, and monthly reports.
• Performs customer service duties; answers telephone, provides information on departmental policies and procedures; refers calls to appropriate staff as necessary.
• Maintains and updates departmental record systems and specialized databased, including SQL databases and electronic timekeeping system.
• Process and maintain departmental invoices, ensuring timely and accurate payment processing and recordkeeping.
• Verifies and reviews data for completeness and conformance with established regulations and procedures, including employee reimbursements and ordering uniforms.
• Gather and update information related to CALEA accreditation.
• Assists with video redaction and processing of Freedom of Information Act requests.
• Supports the Records Unit by ensuring reports are compliant with the National Incident-Based Reporting System.
• Provide general office support, including backup payroll entry.

This position requires a high school diploma or equivalent supplemented by a minimum of four years of previous experience or specialized training in an administrative support function or professional office environment; previous experience in local government and/or administrative experience in a police agency is preferred.

This position is part-time. Hours are generally 8:00 AM - 1:00 PM, Monday through Friday

The anticipated starting salary is $27.53 per hour with benefits to include participation in the Illinois Municipal Retirement Fund (IMRF) and paid holidays. The full salary range is $27.53-$39.64 per hour.

The City of Crystal Lake is an Equal Opportunity Employer