Records & Archives Administrator

Swinomish Indian Tribal Community; La Conner (WA); On-site; USD 42,000 - 52,000; Full time

Benefits offered by this job

401(k)

401(k) matching

Dental insurance

Flexible spending account

Health insurance

Life insurance

Paid time off

Parental leave

Vision insurance

Job summary

The Swinomish Indian Tribal Community is seeking a Records Administrative Assistant to provide essential administrative support for maintaining and organizing records. Responsibilities include digitizing, indexing, archiving, and ensuring confidentiality in both paper and electronic systems.

Ideal candidates hold an associate degree, have two years in tribal government or records work, and possess strong attention to detail and customer service experience.

Qualifications

• Associate degree is required.
• At least two years in Tribal Government.
• Two years of records maintenance experience.
• Two years of administrative support experience.
• Experience working in a confidential environment.
• Strong attention to detail and accuracy.
• Customer service experience is required.
• WA state Driver's License required.

Responsibilities

• Receive, sort, review, and process incoming documents.
• Scan and upload documents into electronic records management systems.
• Verify document accuracy, completeness, and proper filing.
• Prepare documents for archiving and long-term storage.
• Maintain document naming conventions and organizational standards.
• Retrieve and distribute records upon request.
• Maintain confidentiality of sensitive and restricted records.
• Provide general clerical and administrative assistance.

Skills

Customer service

Attention to detail

Confidential environment experience

High-level computer skills

Education

Associate degree

Tools

Word

Adobe

NirtoPDF

Excel

Microsoft Teams

Microsoft Outlook

Zoom

Job description

The Swinomish Indian Tribal Community is seeking a Records Administrative Assistant to provide essential administrative support for maintaining and organizing records. Responsibilities include digitizing, indexing, archiving, and ensuring confidentiality in both paper and electronic systems.

Ideal candidates hold an associate degree, have two years in tribal government or records work, and possess strong attention to detail and customer service experience.