Records Analyst (Enrollment Services)

Moraine Valley Community College; Palos Hills (IL); On-site; USD 27,000 - 29,000; Full time

Job summary

Moraine Valley Community College is seeking a Records Analyst in Enrollment Services at the Main Campus. The role focuses on audits of academic records, transfer credit evaluations, and preparation of graduate data in Colleague for processing.

You will communicate with students and support transfer credit processes to ensure accurate records. Responsibilities include audits, transcript processing, graduation letters, and coordinating with program staff.

Qualifications

• Associate’s degree in related area and 3–12 months experience in a detail-oriented role.
• Experience with Ellucian Colleague is preferred.
• Ability to read and comprehend instructions, short correspondence, and memos.
• Strong communication and interpersonal skills.
• High level of organizational skills.

Responsibilities

• Monitor and file documents and prepare data for reports and applications.
• Process transcript requests and evaluations including transfer evaluation systems.
• Prepare letters for graduation attendance or degree attainment.
• Evaluate incoming transfer credits and prepare student evaluation letters.
• Conduct initial and final graduation audits for petitioners and auto-award programs.
• Inform students and staff about graduation requirements and transfer evaluations.
• Coordinate with program coordinators for waivers and substitutions.
• Handle special admission data and rank applications.
• Coordinate special projects as required.
• Process and evaluate transcripts and test results from high schools and colleges.
• Assist walk-in students during evening hours and support department staff.

Skills

Attention to detail

Effective communication

Typing 40 wpm

Independence

Organization

FERPA knowledge

Education

Associate's degree

Tools

Ellucian Colleague

Job description

Job Title:

Records Analyst (Enrollment Services)

Department:

Enrollment Services

Work Location:

Main Campus

Duties:

Under the direction of the Assistant Dean of Enrollment Services, the Records Analyst performs detailed tasks related to audits of academic records prior to graduation, gathering, evaluating and ranking requirements for admission of Health Science programs, entering graduate information in Colleague in preparation for processing, evaluating transfer credit, communication with students, and other duties related to the accuracy and detail of student academic records. Records Analysts are dedicated to the learning college concepts by developing programs and facilitating activities that promote student success and lifelong learning.

• Monitor and file documents and prepare data for reports and applications.
• Process requests for transcripts, transcript evaluations including the creation and maintenance of transfer evaluation systems, graduation petitions, and allied health programs.
• Prepare letters as requested by students who miss deadline for graduation to verity dates of attendance and/or degree attained.
• Evaluate and process incoming transfer credit, including reverse transfer students. Prepare student evaluation letter.
• Perform an initial and final graduation audit for students who petitioned and students eligible for auto-award program, including any transfer credit taken at other institutions attended and correspond with students as appropriate.
• Inform students and other staff regarding graduation requirements, Health Science admission and transfer course evaluations.
• Contact program coordinators for waivers and substitution letters as they relate to program requirements.
• Process special admission applications and provide data and rank applications according to formula.
• Coordinate special projects as required.
• Process and evaluate incoming high school transcripts using multiple measures. Evaluate incoming high school transcripts for any and all transitional coursework.
• Process incoming college transcripts.
• Process test results as required.
• Serve walk-in traffic during evening hours and in the absence of the Departmental Assistants.
• Perform related duties as assigned. May coordinate activities of student aides in achieving assigned tasks.

Education/Experience:

• Minimum of an Associate’s degree in related area and a minimum of 3-12 months experience in work environment requiring close attention to detail required.
• Experience with Ellucian Colleague is preferred.

Qualifications:

In addition to the above requirements, the following are sought:

• Ability to read and comprehend instructions, short correspondence, and memos.
• Effective communication skills and interpersonal skills.
• Basic computational skills.
• Ability to work independently and exercise good judgment.
• Ability to type 40 nwpm+ and utilize database platforms.
• Ability to operate a computer and relevant software.
• High level of organizational skills.
• Ability to work effectively in a high volume, production oriented environment.
• Knowledge of FERPA law is preferred.

Position Status:

Full Time

Hours:

General Hours: Monday 9:30 a.m.-6:00 p.m.
Tuesday through Friday: 8:30-5:00 p.m.
Hours may be adjusted
Summer hours may be different

Salary/Wage:

$19.54-$21.00 per hour plus exceptional benefits

Hourly/Salary:

Hourly

Benefits:

HR will add

Review of Applications Begins:

11/06/2026

Position Type:

Support/Hourly Staff

Posting Number:

SS00648P

Open Date:

10/29/2026

Open Until Filled:

Yes