Records Administrator & Reception Support — Travel Required

Clark Hill Law; Grand Rapids (MI); On-site; USD 42,000 - 46,000; Full time

Benefits offered by this job

Health insurance with HSA/FSA

Short term disability

Long term disability

Dental insurance

Vision care

Life insurance

401K

Vacation

Sick time

Parking/public transportation

Employee assistance program

Job summary

Clark Hill PLC seeks a Records Administrator/Backup Receptionist for its Grand Rapids and Lansing offices. The role manages physical records storage, retrieval, transfer, and destruction, and organizes digital documents as needed. Travel between offices weekly is required and compensated.

This is a full-time, on-site position (40 hours/week). The candidate should have data entry experience, proficiency in Microsoft Office, and strong communication with discretion when handling sensitive

Qualifications

• High school diploma or GED required; prior law firm or corporate legal department experience preferred.
• Data entry and maintenance: generate barcode file labels, organize file areas, prep files for offsite storage, retrieve files from offsite storage; scan and save documents.
• Knowledge of iCompli Records Management software preferred.
• Excellent computer skills with proficiency in Microsoft Office.
• Strong communication skills, both verbal and written; ability to handle sensitive information with discretion.

Responsibilities

• Provide backup reception support for day-to-day operations of the reception desk; greet clients, announce arrivals, open and date-stamp mail, distribute emails.
• Schedule conference rooms and arrange for set-ups; coordinate with attorneys, legal secretaries, and staff as needed.
• Travel between Grand Rapids and Lansing offices approximately once per week; travel and travel time compensated by law and policy.

Skills

Data entry

iCompli Records Management

Microsoft Office

Communication

Attention to detail

Lifting heavy boxes

Reception support

Education

High school diploma or GED

Job description

Clark Hill PLC seeks a Records Administrator/Backup Receptionist for its Grand Rapids and Lansing offices. The role manages physical records storage, retrieval, transfer, and destruction, and organizes digital documents as needed. Travel between offices weekly is required and compensated.

This is a full-time, on-site position (40 hours/week). The candidate should have data entry experience, proficiency in Microsoft Office, and strong communication with discretion when handling sensitive