Administrative & Records Specialist

State of Oklahoma; Oklahoma; On-site; USD 19,000 - 27,000; Full time

Job summary

State of Oklahoma at Claremore Veterans Home seeks an Administrative Technician to perform document production and records management, data entry, mail handling, and customer support. The role includes preparing correspondence, reports, and filing systems, with opportunities to supervise related staff.

This full-time, regular position focuses on processing claims and invoices, reviewing documents for quality, and assisting clients with information and documents.

Qualifications

• Two years clerical office experience or equivalent education/experience.
• Proficiency in English language for essential functions.

Responsibilities

• Maintain records and reconcile expenditures.
• Handle correspondence and reports.
• Answer phones, sort mail, and disseminate information.
• Produce documents of varying complexity from plain copy typing to data-driven presentations.
• Enter and verify data using PC or data processing equipment.
• Review reports for completeness and follow up on discrepancies.
• Maintain inventory of office supplies and equipment.
• Supervise staff in specialized or technical work and train others.
• Review vendor/contractor claims for reimbursement or payment.
• Assist customers in obtaining information and documents and provide transportation or other assistance as required.

Skills

Office methods

Grammar and spelling

Mathematics

Charts and graphs

Bookkeeping

Inventory techniques

Telephone procedures

Business communications

Office technologies

Operate office machines

Education

Two years clerical office experience

Job description

State of Oklahoma at Claremore Veterans Home seeks an Administrative Technician to perform document production and records management, data entry, mail handling, and customer support. The role includes preparing correspondence, reports, and filing systems, with opportunities to supervise related staff.

This full-time, regular position focuses on processing claims and invoices, reviewing documents for quality, and assisting clients with information and documents.