Recorder 1 (PCN 10-0311 & 10-0367)

Alaska Manufacturing Extension Partnership; Anchorage (AK); On-site; USD 42,000 - 52,000; Full time

Benefits offered by this job

Health insurance

Retirement benefits

Paid holidays

Paid vacation

Career training

Team environment

Job summary

The Department of Natural Resources, Support Services Division, is seeking a Recorder 1 in Anchorage to support archival records and public access to documents.

Responsibilities include scanning, indexing, and handling requests while maintaining quality control and collaborating with team members in a fast-paced, public-facing environment.

Qualifications

• Attention to detail and thoroughness in tasks.
• Computer skills using databases, software applications, and automated systems.
• Critical thinking to evaluate solutions and problems.
• Customer service to assist clients and the public.
• Ability to read and interpret technical material.
• Clear, concise written communication.

Responsibilities

• Scan daily recorded documents, UCC filings, and plats; perform quality control; release images for public record.
• Prepare image batches for archival film production using SMA Archive Writer.
• Fulfill requests for copies including large orders and CD ROM/FTP deliveries.
• Indexing, inventory, and database projects, independently and collaboratively.
• Perform routine equipment upkeep and other duties as assigned.

Skills

Attention to detail

Computer skills

Critical thinking

Customer service

Reading

Written communication

Job description

The Department of Natural Resources, Support Services Division, is recruiting for a Recorder 1 in Anchorage.

This position is open to Alaska Residents only.

Please check our residency definition to determine if you qualify.

What You Will Be Doing:

The Recorder's Office - Archives unit provides filing and customer service for the State of Alaska.

Daily tasks include but are not limited to:

• Scan all daily recorded documents, UCC filings, and plats; perform multi-step quality control; and release images for public record.
• Collect and prepare image batches for 16mm archival film production using the SMA Archive Writer.
• Fulfill customer requests for copies, including large image orders and CD ROM/FTP deliveries.
• Work independently and collaboratively on long-term indexing, inventory, and database projects.
• Perform routine equipment upkeep and carry out additional assigned duties as needed.

Mission and Values/Culture:

The Archives Unit, located within the Recorder’s Office, is a positive, technology-driven environment that produces highly skilled, knowledgeable employees committed to recording and preserving Alaska's permanent public record. Our staff is innovative, creative, and driven to achieve the highest level of support for our customers. We continually look for new enhancements and solutions to enable greater access to the Alaska public record. As Recorders, we work daily with State and Federal entities, businesses large and small, and the general public to ensure documents are recorded timely and accurately to support the Alaskan economy.

Benefits of Joining Our Team:

• Entry-level into State of Alaska and Department of Natural Resources employment.
• Biweekly paycheck, 12 paid holidays, paid vacation days, consistent weekday schedule.
• Health insurance and retirement benefits.
• Training and exposure to other state entities for career advancement.
• Friendly, encouraging, team-oriented atmosphere.

The Working Environment You Can Expect:

Located on the second floor of the Atwood Building in downtown Anchorage. Within walking distance of restaurants, shopping, and free covered parking. The Recorder's Office is set up with comfortable, spacious workstations.

Minimum Qualifications

Any combination of education and/or experience that provides the applicant with competencies in:

• Attention to Detail: Is thorough when performing work and conscientious about attending to detail.
• Computer Skills: Uses computers, software applications, databases, and automated systems to accomplish work.
• Critical Thinking: Uses logic and reasoning to identify the strengths and weaknesses of alternative solutions, conclusions or approaches to problems.
• Customer Service: Works with clients and customers (that is, any individuals who use or receive the services or products that your work unit produces, including the general public, individuals who work in the agency, other agencies, or organizations outside State government) to assess their needs, provide information or assistance, resolve their problems, or satisfy their expectations; knows about available products and services; is committed to providing quality products and services.
• Reading: Understands and interprets written material, including technical material, rules, regulations, instructions, reports, charts, graphs, or tables; applies what is learned from written material to specific situations.
• Written Communication: Writes in a clear, concise, organized, and convincing manner for the intended audience.

Equivalent to those typically gained by: Experience, including performing administrative support assignments; specifically, typing or data entry, or working with documents concerning ownership and encumbrances on property, such as deeds, liens, mortgages, promissory notes, financing statements, plats, or surveys.

Special Notes

“Training” and “education” are synonyms for the process of acquiring knowledge and skills through instruction. It includes instruction through formal and informal methods (such as classroom, on-line, self-study, and on-the-job), from accredited and unaccredited sources, and long-duration (such as a post-secondary degree) and short-duration (such as a seminar) programs.

“Progressively responsible” means indicating growth and/or advancement in complexity, difficulty, or level of responsibility.

Special Notices

• Position is front-facing and interacts with the public daily, Monday through Friday, with an in-person-only schedule.

EEO STATEMENT

The State of Alaska complies with Title I of the Americans with Disabilities Act (ADA). Individuals with disabilities who require accommodation, auxiliary aids or services, or alternative communication formats should call 1-800-587-0430 or [phone] in Juneau or TTY: Alaska Relay 711 or 1-800-770-8973 or correspond with the Division of Personnel & Labor Relations at P.O. Box 110201, Juneau, AK 99811-0201. The State of Alaska is an equal opportunity employer.

Contact Information

Wade Bertrand

Recorder Manager

Phone: [phone]

Email: [e-mail]