Reconciliation Specialist

American Meetings, Inc. (AMI); United States; On-site; USD 45,000 - 60,000; Full time

Job summary

A leading events services company is seeking a Reconciliation Specialist to ensure accurate account balances and support financial reporting processes. This full-time role includes managing budgets for numerous meetings and acting as the liaison between the planner team and accounting. Candidates should have an accounting background, proficiency in Excel, and experience in administration. A Bachelor's degree is preferred, with a focus on detail-oriented and organized work ethic.

Qualifications

• Background in accounting is essential.
• Experience in administration is important.
• Familiarity with the hospitality industry is a plus.

Responsibilities

• Perform account reconciliation using specified steps.
• Compare account balances between independent systems.
• Investigate inaccuracies and correct identified discrepancies.
• Manage financial transactions associated with meetings.
• Prepare reconciliations with meeting planners.

Skills

Accounting background

Administrative background

Hospitality Industry experience

Proficient in Excel

Education

High School Diploma

Bachelor's Degree

Job description

Direct message the job poster from American Meetings, Inc. (AMI)

Director Organizational Development at American Meetings, Inc. (AMI)

We are seeking a highly organized, detail oriented, math loving professional to fill our open Reconciliation Specialist Role.

The Reconciliation Specialist will ensure account balances are correct between accounts during the end of a particular accounting period. This process is an important internal control in the financial reporting process and as part of American Meetings financial close.

The Reconciliation Specialist position will have day-to-day responsibility, in supporting the business channel responsible for 200+ meetings annually. They will monitor each meetings’ budget, including revenue, expense and profit to ensure proper closeout of the meeting within the required reconciliation timeframe across all reporting platforms. The Reconciliation Specialist is the primary liaison between the planner team and the AMI Accounting Department.

Required Experience

• Accounting background
• Administrative background
• Hospitality Industry experience a plus
• HS Diploma Required
• Bachelors Degree Preferred
• Applicant must be proficient in Excel, including the use and creation of formulas

Job Responsibilities

• Perform account reconciliation by using the following steps:

1. Compare financial account balances between various independent systems
2. Verify statements and reports for accuracy and investigate discrepancies when identified
3. Take action to correct these identified discrepancies

Reconcile transactions associated with virtual cards that have been created for each meeting.

Manage Card allocations.

Hold post-program meetings with each Meeting Manager to review meeting financials.

Relay P&L closeout information to Accounting.

Prepare final Reconciliations with meeting planners.

Upload all final meeting expense documentation to Sharepoint and/or other required reporting areas.

Create and deliver final reconciliation invoices to the client.

Employment details

• Seniority level: Associate
• Employment type: Full-time
• Job function: Accounting/Auditing and Analyst
• Industries: Events Services