Data Admin and Reconciliation Specialist

American Express Global Business Travel; United States; Remote; USD 45,000 - 65,000; Full time

Job summary

Amex GBT seeks a detail-oriented data administrator to support Meeting & Events post-event billing reconciliation, vendor coordination, and data administration across global markets. You will assist Meeting Planners with data tasks in internal and customer applications, ensuring data integrity and timely processing.

The role emphasizes data validation, cross-system reconciliation, and adherence to SLAs and KPIs, with virtual work and EMEA shift compatibility.

Qualifications

• B. Com or other graduates with 3-5 years in data entry, financial reconciliations, P2P operations or AR management.
• Strong English communication (spoken and written) to support global teams and clients.
• Customer service orientation and MS Excel proficiency.

Responsibilities

• Receive, review, and analyze event budgets via internal PM tool.
• Coordinate with departments and collect supporting documents per process checklists.
• Complete event close-out per policy guidelines, ensuring data integrity and SLA compliance.
• Enter data from one source to another, manually or via macros.
• Reconcile all meeting and event spend and track budget items.
• Identify missing invoices and follow up with suppliers/vendors.
• Maintain alignment with M&E policies and meet turnaround times with planners.
• Resolve reconciliation issues to ensure timely event closures.

Skills

Data entry

Financial reconciliations

P2P operations

Accounts receivable management

MS Excel

Communication in English

Education

Bachelor7;s degree in Commerce

Tools

MS Office

Job description

Amex GBT is a place where colleagues find inspiration in travel as a force for good and – through their work – can make an impact on our industry. We’re here to help our colleagues achieve success and offer an inclusive and collaborative culture where your voice is valued.

A support role within our Meeting & Events teams, handling the post event billing reconciliation, vendor coordination and data administration tasks for specified global markets or customer accounts. The person will support the Meeting Planners with data administration tasks in internal and customer applications. Key responsibilities include collecting, validating, updating data across applications, and delivering the end-to-end process. The role will also require managing and reconciling data within various Technology platforms.

They will provide a highly effective, proactive, and responsive data admin and project reconciliation support ensuring that the overall process operate efficiently, reliably and to agreed SLA’s and KPI’s.

What You’ll Do

• Receive, review, cross check and analyze the event budgets assigned via Meetings & Events’ internal Project Management tool (Meeting Central).
• Communicate with appropriate departments to clarify request and obtain appropriate supporting documentation as per the laid down checklist within the process.
• Review and complete event close out process in accordance with policy guidelines to include data integrity, aging and SLA compliance.
• Assess, analyze, and thoughtfully enter data taken from one data source to another, either via manual duplication or by means of a macro.
• Reconciliation of all meeting and event spend.
• Track budget items, catch errors and missing invoices for follow up with Suppliers / Vendors.
• Supports continuous alignment with M&E policies and turnaround time and works closely with the Meeting planners.
• Supports resolution on issues and reconciliation errors to ensure Event closures on time.

What We’re Looking For

• B. Com or other graduates with Minimum 3-5 years of work experience in data entry, financial reconciliations, P2P operations, or Account Receivables Management are preferred.
• Good communication and directive skills in English (spoken and written) to support global teams and potentially clients and suppliers.
• Customer service excellence.
• Reasonable proficiency in MS Office productivity tools such as Excel.
• Experience working in the Event Management industry a plus.
• Must be willing to work virtually.
• Must be willing to work in EMEA shifts.

Location

India

The #TeamGBT Experience

Work and life: Find your happy medium at Amex GBT.

• Flexible benefits are tailored to each country and start the day you do. These include health and welfare insurance plans, retirement programs, parental leave, adoption assistance, and wellbeing resources to support you and your immediate family.

• Travel perks: get a choice of deals each week from major travel providers on everything from flights to hotels to cruises and car rentals.

• Develop the skills you want when the time is right for you, with access to over 20,000 courses on our learning platform, leadership courses, and new job openings available to internal candidates first.

• We strive to champion Inclusion in every aspect of our business at Amex GBT. You can connect with colleagues through our global INclusion Groups, centered around common identities or initiatives, to discuss challenges, obstacles, achievements, and drive company awareness and action.

• And much more!

All applicants will receive equal consideration for employment without regard to age, sex, gender (and characteristics related to sex and gender), pregnancy (and related medical conditions), race, color, citizenship, religion, disability, or any other class or characteristic protected by law.

Additional Disclosures in Accordance with the LA County Fair Chance Ordinance.

Furthermore, we are committed to providing reasonable accommodation to qualified individuals with disabilities. Please let your recruiter know if you need an accommodation at any point during the hiring process. For details regarding how we protect your data, please consult the Amex GBT Recruitment Privacy Statement.