Meeting Coordinator

American Meetings, Inc. (AMI); Fort Lauderdale (FL); On-site; USD 48,000 - 65,000; Full time

Benefits offered by this job

Medical insurance

Vision insurance

401(k)

Disability insurance

Job summary

A leading meetings and events management company is seeking a Director of Organizational Development in Fort Lauderdale, FL. This entry-level position includes responsibilities like building registration websites and managing attendee registrations. The ideal candidate will have a background in hospitality management and experience supporting meeting planners. The role offers competitive compensation ranging from $48,000 to $65,000, along with benefits like medical insurance and a 401(k).

Qualifications

• 1 year experience in building registration websites.
• Bachelor's Degree in Hospitality Management preferred.

Responsibilities

• Build and maintain registration websites.
• Manage attendee registration.
• Oversee collateral printing and meeting materials.
• Support Meeting Planners with administrative tasks.

Job description

Director Organizational Development at American Meetings, Inc. (AMI)

The Meeting Coordinator provides direct support to the AMI Meeting Managers. The Meeting Coordinator will work with each of the Planners and assist them from the start of the meeting through the close out of the meeting. This includes building registration websites for each meeting, creating all printed materials, bin management, managing expenses, exhibitor and sponsorship sales and general client services (as required per meeting).

Responsibilities

• Build and maintain registration websites (minimum one year of experience).
• Manage attendee registration.
• Manage internal communications.
• Oversee collateral printing and meeting materials.
• Support Meeting Planners with administrative tasks.
• Maintain attention to detail and inter‑personal skills.
• Manage all aspects of Cvent/Veeva.
• Data entry and ensure 100% accuracy into internal and client expense systems.
• Manage incoming and outgoing fax activity.
• Ensure all meeting bins are properly packed with necessary meeting supplies and prepared for shipping.
• Create and print meeting collateral.
• Support each Meeting Planner with any and all meeting‑related tasks, including virtual meeting card processing.
• Manage and customize supply bins for each meeting/event.
• Provide suggestions on improvements to company systems & processes to increase efficiency & improve client service.
• Provide on‑site support and travel when necessary.

Qualifications

• Bachelor's Degree—Hospitality Management preferred.

Seniority Level

• Entry level

Employment Type

• Full‑time

Job Function

• Administrative

Industries

• Events Services

Benefits

• Medical insurance
• Vision insurance
• 401(k)
• Disability insurance

Location & Compensation

Fort Lauderdale, FL: $48,000.00–$65,000.00 (4 days ago)

Pompano Beach, FL: $50,000.00–$57,000.00 (1 month ago)