Receptionist/Sales Coordinator

AWIN; California; On-site; USD 19,000 - 22,000; Full time

Benefits offered by this job

Store Discounts

Work/life balance.

Training and support programs.

Corporate support.

Mentorship and development.

Company Events

Unlimited careers opportunities within

our automotive group.

Job summary

Volkswagen Unionville is seeking a Receptionist/Sales Coordinator to join our team. You will manage the dealership's front desk, handle incoming calls, greet guests, and provide information in a courteous, professional manner.

You will also support the sales management team with administrative tasks for New/Pre-Owned vehicles, maintain records, process payments, and coordinate communications. This role offers training, benefits, and opportunities within our automotive group.

Qualifications

• Excellent communication and customer service skills are essential.
• Experience with MS Office (Excel/Word) and basic admin tasks.
• Ability to handle multiple tasks at once and maintain a professional demeanor.

Responsibilities

• Operate a multi-line telephone system and route calls professionally.
• Take detailed messages and respond to emails promptly.
• Assist sales management with administration of New/Pre-Owned vehicles.
• Maintain reception and customer waiting areas; update phone listings as needed.
• Process customer payments, petty cash, and cheque requisitions.

Skills

Excellent communication

Customer service

Multitasking

Professional appearance

Work under pressure

Education

High school diploma or equivalent

Tools

Microsoft Office (Excel, Word)

Multi-line telephone system

Job description

Salary Range: $19.00 To $23.00 Hourly

Our Volkswagen Unionville Dealership is looking for a Receptionist/Sales Coordinator to join our amazing team!

The Receptionist/Sales Coordinator is responsible for the dealerships telephone communications and reception. This position accepts and directs incoming calls, takes detailed messages, and provides callers with information in a courteous and professional manner. The dealership’s front-line contact with the public and must represent the dealership in a professional, and friendly manner at all times. This position will also assist the sales management team to ensure efficient administrations of all New/Pre-Owned vehicles for the sales department.

This position is a great way to get into the Automotive industry.

We offer competitive salaries and generous benefits!

• Store Discounts
• Work/life balance.
• Training and support programs.
• Corporate support.
• Mentorship and development.
• Company Events
• Unlimited careers opportunities within our automotive group.
• Operate a multi-line telephone system to transfer all incoming calls to the appropriate individual/department in a courteous and professional manner.
• Take detailed messages.
• Distributes mail/faxes and coordinates all courier pickups.
• Respond to emails in a timely manner.
• Coordinate and process customer payments, customer accounts, petty cash and cheque requisitions.
• Acquire knowledge about the dealership, in order to be able to respond to inquiries for general information.
• Answer customer inquiries or direct customer to appropriate personnel.
• Maintain the cleanliness of the reception area and customer waiting area.
• Update and distribute dealership telephone listings when necessary.
• Close the transaction machine every morning if necessary.
• Perform various clerical and administrative duties as requested.
• Handling of Dealer Trade invoicing (done through 180 & ADP/CDK).
• Co-ordination of Dealer Trade pick-ups.
• Daily check on vehicle arrivals to see if any car that have arrived are sold via AIM
• Inventory maintenance; ADP/CDK and 180 must match AIM Inventory Report. Base prices and options must be accurate.
• Stock in all arrived stock/sold units delivered by (new vehicles), and vehicles coming from Manheim, Openlane, and various other sources of Pre-owned Vehicles.
• Daily licensing (if necessary) – make sure all required licensing is done on time and all documents that are required are done.

Vacancy: 1

Pay Information: $19 - $23 per hour

Requirements

• Excellent communication skills and customer service, including written and verbal skills to communicate with all levels of the organization and its executive team.
• High school diploma or equivalent.
• Previous experience as a reception/customer service role.
• Previous experience working in a dealership setting with basic knowledge of vehicles and maintenance requirements is an asset.
• Experience operating a multi-line telephone system.
• Ability to prepare business memos, letters, etc.
• Strong knowledge of Microsoft Office products, including Excel and Word.
• Ability to maintain filing systems and database.
• Professional appearance & friendly disposition.
• Ability to work efficiently in a high-pressure environment.

Personal Attributes

• Passion, motivation, focus and leadership skills.
• Results focused approach.
• Team player.
• Strong communication skills both written and verbal.
• Ability to influence, negotiate and mediate effectively.
• Strong attention to detail.
• Ability to maintain confidentiality and professionalism.
• Excellent interpersonal and team building skills.
• Strong time management and organizational skills.
• Honest, courteous and able to demonstrate strong work ethics.
• Driven and ability to work with minimum supervision.

We thank all applicants for their response; however only those considered for an interview will be contacted.

AWIN is committed to providing accessible employment practices that are in compliance with the Accessibility for Ontarians with Disabilities Act (AODA). If you require accommodation during any stage of the recruitment process, please indicate this in your cover letter (or email).

This job posting may involve the use of Artificial Intelligence (AI) or automated tools to assist in screening or assessing applications. These tools do not make final decisions. All applicant information and results are reviewed by human employees before any selection decisions are made.