Receptionist & Project Support Administrator

ABM industries; Culver City (CA); On-site; USD 32,000 - 33,000; Full time

Benefits offered by this job

Benefits package

Job summary

ABM Industries in Culver City, CA seeks a Receptionist to oversee office/site operations, payroll, and admin/doc control. The role requires strong communication, organizational skills, and MS Office proficiency. Salary is hourly with standard daytime hours.

The position supports project management tasks, client and vendor relations, and general office duties, with opportunities to contribute across multiple sites and teams.

Qualifications

• Two (2) plus years of experience in an administrative or assistant role.
• Strong organizational and multitasking skills.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).
• Experience with work order management software is a plus.
• Ability to manage competing priorities and meet deadlines.

Responsibilities

• Work Order Management: Manage and assign work orders to appropriate team members, ensuring timely completion and follow-up.
• Track the progress of work orders and maintain accurate records within the system.
• Generate reports on work order status for project managers and clients as needed.
• Project Support: Assist the Project Manager with daily tasks and administrative duties, including scheduling meetings, preparing presentations, and tracking project timelines.
• Organize and maintain project documentation, ensuring all files are up to date and accessible.
• Help coordinate project logistics and resource allocation as directed by the Project Manager.
• Client & Vendor Relations: Serve as a point of contact for clients, addressing inquiries and directing them to the appropriate departments or personnel.
• Support the coordination of vendor services, ensuring that vendor relationships are well managed and service agreements are adhered to.
• Assist in preparing and distributing communication to clients and vendors regarding project updates, changes, or issues.
• General Administrative Duties: Perform general office duties, including managing phone calls, handling correspondence, and maintaining office supplies.
• Assist in the preparation of reports, presentations, and documents for internal and external use.
• Coordinate travel arrangements and manage expense reports for project staff. Performs other duties as assigned or requested.

Skills

Organizational skills

Multitasking

Written & Verbal communication

Microsoft Office

Vendor management

Client communication

Tools

Work order management software

Job description

ABM Industries in Culver City, CA seeks a Receptionist to oversee office/site operations, payroll, and admin/doc control. The role requires strong communication, organizational skills, and MS Office proficiency. Salary is hourly with standard daytime hours.

The position supports project management tasks, client and vendor relations, and general office duties, with opportunities to contribute across multiple sites and teams.