Receptionist - PRN - Fraser Villa

Trinity Health Mid-Atlantic; Fraser (MI); On-site; USD 21,000 - 30,000; Part time

Job summary

Trinity Health seeks a part-time administrative assistant to support the community's operations. You will handle front-desk tasks, manage switchboard operations, and assist in various administrative functions to meet the needs of elderly residents.

The role emphasizes record-keeping, data reporting, and coordination across departments, with a focus on compassionate, professional service in a long-term care setting.

Qualifications

• High School Diploma or equivalent.
• Previous receptionist or secretarial experience preferred.
• Ability to utilize and maintain standard office equipment (copier, printer, fax, shredder, phone system, computer).
• Previous experience in long-term care or with the geriatric population preferred.

Responsibilities

• Develop and maintain good working rapport with inter-department personnel to assure administrative services are maintained.
• Accumulate, maintain and provide statistical data as directed.
• Ensure timely submission of financial records and cost reports to the Executive Director/Administrator or Designee.
• Process payments for deposit in accordance with established guidelines.
• Schedule appointments, process mail, answer the switchboard.
• Maintain a clean and safe office; manage equipment and supplies.
• Order and manage supplies.
• Greet and direct visitors and family members.
• Support elders in the community and respond to inquiries courteously.
• Assist in preparing financial and census reports.
• Assist department managers with various administrative functions.

Skills

Receptionist experience

Secretarial duties

Office equipment

Education

High School Diploma or equivalent

Tools

Copier

Printer

Fax machine

Phone system

Job description

Employment Type: Part time Shift: Description: The primary purpose of your position is to perform administrative detail including record keeping, maintaining the switchboard, and follow-up functions to assist the Administrator/Executive Director/Designee in meeting the administrative needs of the community.

ESSENTIAL FUNCTIONS

• Develop and maintain a good working rapport with inter-department personnel, as well as other departments within the community to assure that administrative services and activities are properly maintained.
• Accumulate, maintain and provide statistical data as directed.
• Ensure that adequate financial records and cost reports are submitted to the Executive Director/Administrator or Designee on a timely basis as directed.
• Processes payments for deposit in accordance with established guidelines.
• Schedules appointments, processes mail, answers the switchboard.
• Ensure that the office is maintained in a clean and safe manner and that necessary equipment and supplies are maintained.
• Orders and manages supplies.
• Greets and directs visitors & family members.
• Is responsive to the needs of the elders living in the community.
• Responding to internal and external inquiries in a courteous manner.
• Assist in preparing financial and statistical reports including census report.
• Assists department managers with various administrative functions, including copies, letters, preparing binders, etc..

MINIMUM QUALIFICATIONS

• High School Diploma or equivalent.
• Previous experience as a receptionist or in a secretarial position preferred.
• Ability to utilize and maintain standard office equipment, e.g., copier, printer, fax shredder, phone system, personnel computer, etc.
• Previous experience working in long-term care or with the geriatric population preferred.

Our Commitment

Rooted in our Mission and Core Values, we honor the dignity of every person and recognize the unique perspectives, experiences, and talents each colleague brings. By finding common ground and embracing our differences, we grow stronger together and deliver more compassionate, person-centered care. We are an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other status protected by federal, state, or local law. Trinity Health is one of the largest not-for-profit, faith-based health care systems in the nation. Together, we’re 121,000 colleagues and nearly 36,500 physicians and clinicians caring for diverse communities across 27 states. Nationally recognized for care and experience, our system includes 101 hospitals, 126 continuing care locations, the second largest PACE program in the country, 136 urgent care locations, and many other health and well-being services. Based in Livonia, Michigan, in fiscal year 2023, we invested $1.5 billion in our communities through charity care and other community benefit programs.

For more information, visit http://www.trinity-health.org. You can also follow Trinity Health on LinkedIn.