Admissions Coordinator - Bellbrook

Trinity Health Mid-Atlantic; Rochester Hills (MI); On-site; USD 38,000 - 48,000; Full time

Job summary

Trinity Health in Rochester Hills is seeking a Full-time Admissions Coordinator to support administrative operations at the Bellbrook community. The role focuses on front-office duties, record keeping, and helping the Executive Director meet community needs.

Typical day includes greeting visitors, answering the switchboard, processing census data and financial records, scheduling appointments, ordering supplies, and assisting managers with clerical tasks.

Qualifications

• High School Diploma or equivalent.
• Receptionist/secretarial experience preferred.
• Experience with standard office equipment (copier, printer, fax, shredder, phone system).
• Experience in long-term care or with geriatric population preferred.

Responsibilities

• Greet and direct visitors and family members.
• Maintain switchboard and process mail.
• Prepare financial and census reports.
• Order and manage office supplies.
• Assist administrators with clerical tasks and binders.
• Respond to inquiries courteously.

Skills

Receptionist experience

Secretarial experience

Office equipment handling

Customer service

Education

High School Diploma or equivalent

Tools

Phone system

Copier

Printer

Fax

Job description

Employment Type: Full time Shift: Day Shift Description: Bellbrook is seeking a Full-time Admissions Coordinator for its community in Rochester Hills!

SET SCHEDULE - 9a-5p - work every other weekend Admissions experience is required.

The primary purpose of your position is to perform administrative detail including record keeping, maintaining the switchboard, and follow-up functions to assist the Administrator/Executive Director/Designee in meeting the administrative needs of the community.

ESSENTIAL FUNCTIONS

• Develop and maintain a good working rapport with inter-department personnel, as well as other departments within the community to assure that administrative services and activities are properly maintained.
• Greets and directs visitors & family members.
• Accumulate, maintain and provide statistical data as directed.
• Ensure that adequate financial records and cost reports are submitted to the Executive Director/Administrator or Designee on a timely basis as directed.
• Processes payments for deposit in accordance with established guidelines.
• Schedules appointments, processes mail, answers the switchboard.
• Ensure that the office is maintained in a clean and safe manner and that necessary equipment and supplies are maintained.
• Orders and manages supplies.
• Is responsive to the needs of the elders living in the community.
• Responding to internal and external inquiries in a courteous manner.
• Assist in preparing financial and statistical reports including census report.
• Assists department managers with various administrative functions, including copies, letters, preparing binders, etc.

MINIMUM QUALIFICATIONS

• High School Diploma or equivalent.
• Previous experience as a receptionist or in a secretarial position preferred.
• Ability to utilize and maintain standard office equipment, e.g., copier, printer, fax shredder, phone system, personnel computer, etc.
• Previous experience working in long-term care or with the geriatric population preferred.

Our Commitment

Rooted in our Mission and Core Values, we honor the dignity of every person and recognize the unique perspectives, experiences, and talents each colleague brings. By finding common ground and embracing our differences, we grow stronger together and deliver more compassionate, person-centered care. We are an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other status protected by federal, state, or local law. Trinity Health is one of the largest not-for-profit, faith-based health care systems in the nation. Together, we’re 121,000 colleagues and nearly 36,500 physicians and clinicians caring for diverse communities across 27 states. Nationally recognized for care and experience, our system includes 101 hospitals, 126 continuing care locations, the second largest PACE program in the country, 136 urgent care locations, and many other health and well-being services. Based in Livonia, Michigan, in fiscal year 2023, we invested $1.5 billion in our communities through charity care and other community benefit programs. For more information, visit http://www.trinity-health.org. You can also follow Trinity Health on LinkedIn.