Receptionist - Part-time evenings

Bayley-Senior-Care-Corp-1; Cincinnati (OH); On-site; USD 21,000 - 28,000; Part time

Job summary

Bayley-Senior-Care-Corp-1 is seeking a part-time Receptionist to provide administrative support in the evenings and on Sundays. You will greet visitors, answer calls, manage mail, and assist with clerical tasks in a care facility environment.

The role requires basic computer skills, attention to accuracy, and friendly customer service to help guests and staff navigate the establishment.

Qualifications

• Educational attainment: High School diploma or GED.
• Vocational training or related coursework preferred.
• Must have computer/word processing skills with MS Windows.
• One year secretarial/clerical experience preferred.
• Knowledge of printers, copiers and office equipment.
• Excellent time management, judgment and organizational skills.

Responsibilities

• Provide administrative support such as proofreading, transcribing, scheduling and handling documents.
• Greet visitors and direct them to appropriate destinations.
• Answer calls on the telephone switchboard and take messages.
• Operate office machines (copier, fax) and transmit documents.
• File and maintain records, receive payments and issue receipts.
• Hear and resolve customer complaints and provide information about services.
• Provide information about hours of operation and locations of departments.

Skills

Time management

Judgment

Organizational skills

Education

High School diploma or GED

Vocational training

Tools

MS Windows

Word processing

Job description

Description

The Receptionist will provide administrative support, greet guests, visitors, etc. and provide appropriate information to all inquires as requested. S/he will answer the telephone and perform clerical functions for the department as needed or required

This position is for two, 4:30 - 8:30 pm shifts, and every 6th Sunday (all day). There are opportunities to pick up additional shifts as needed.

• 1. Perform administrative support tasks such as proofreading, transcribing handwritten information, scheduling appointments and operating computers to work with various documents including invoices and other related documents. Type, file, and distribute mail and other incoming/outgoing correspondence such as internal memos and minutes.
• 2. Greet persons entering the establishment, determine nature and purpose of visit, and direct or escort them to specific destinations.
• 3. Operate telephone switchboard to answer, screen and forward calls to appropriate party, take messages etc., and provide general information.
• 4 .Operate copier, fax, and other office machines. Transmit information or documents to customers, using computer, mail, or facsimile machine.
• 5. File and maintain records, receive payment and record receipts for services.
• 6. Hear and resolve complaints from customers and public.
• 7. Provide information about the establishment such as location of departments or offices, hours of operation or services provided.

Requirements

Educational Attainment High School diploma or GED.

• Vocational training or job-related course work.

Licensure/Certification

Specialized Knowledge/Skills Must have demonstrated computer/word processing skills with MS windows based products.

• General knowledge of printers, copiers, and other office equipment.
• Excellent time management, judgment and organizational skills.

Kind & Length of Experience

• One year secretarial/clerical experience preferred.