Receptionist - Part Time

Hillsboro-Aero-Academy; Hillsboro (OR); On-site; USD 36,000 - 48,000; Full time

Job summary

Hillsboro Aero Academy is seeking an organized and friendly front desk receptionist to be the first point of contact for a busy international flight school. You will answer calls, assist guests, handle clerical tasks, and provide administrative support across the organization.

The role requires strong multi-cultural communication, excellent organizational skills, and the ability to multitask in a fast-paced environment while delivering outstanding customer care.

Qualifications

• Experience in front-desk administration in a fast-paced setting.
• Strong written and verbal communication skills.
• Ability to multitask and meet deadlines in a multicultural environment.

Responsibilities

• Answer and direct incoming calls.
• Welcome and assist visitors, customers, and vendors.
• Inform of testing center arrivals and other guests.
• Sort and distribute mail and packages for staff and students.
• Receive payments, distribute checks, and invoice customers as needed.
• Create PowerPoint presentations for company announcements.
• Make announcements regarding monthly events and help with posters.
• Maintain reception and lobby area for cleanliness.
• Process fuel records and update fuel surcharges.
• Collect cash/check payments.
• Oversee printers, phone equipment and plants.
• Schedule rooms on Flight Schedule Pro.
• Report facility maintenance and IT requests.
• Assist Student Services with scanning and filing tasks.
• Other duties as assigned.

Skills

Multicultural environment

Reception/administrative experience

Written and verbal communication

Organizational skills

Multi-tasking

Professional demeanor

Independent and team work

Job description

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

Hillsboro, OR, US

Job Description:

An organized and friendly “first contact” for a busy international flight school. Responsible for managing the front desk by answering incoming calls, assisting customers and guests, performing a variety of clerical tasks, offering administrative support across the organization, and ensuring exceptional customer care.

Job Duties:

• Answer and direct incoming calls
• Welcome and assist visitors, customers, and vendors.
• Inform of testing center arrivals and other guests
• Sort and distribute mail and packages for staff and students
• Receive payments, distribute checks, and invoice customers as needed
• Create and help out with PowerPoint presentations for company announcement screens
• Make announcements regarding monthly events and help with creating posters (if needed)
• Clean briefing room whiteboards and stock supplies as needed
• Process fuel records and update fuel surcharges
• Collect cash/check payments
• Oversee company printers, phone equipment and plants
• Schedule rooms on Flight Schedule Pro
• Maintain reception and lobby area for cleanliness
• Report facility maintenance and IT requests to the appropriate departments
• Help Student Services with documents scanning, saving and other tasks
• Other duties as assigned

Required Skills/Experience:

• Ability to work in a multi-cultural environment
• Reception/administrative experience in a fast-paced environment
• Strong organizational, interpersonal, verbal and written communication skills
• Effective at managing multiple priorities in a fast-paced environment
• Ability to handle, organize and prioritize multiple requests within tight deadlines
• Pleasant and professional demeanor
• Ability to work independently and in a team environment

Hillsboro Aero Academy is an Equal Opportunity Employer. This position will remain open until filled.