Receptionist/Office Coordinator - $80-100K + Bonus!

CitiStaffing; New York (NY); On-site; USD 42,000 - 56,000; Full time

Job summary

CitiStaffing, LLC is seeking a polished Receptionist / Office Coordinator in New York to be the first point of contact for clients, visitors, and staff, ensuring a professional and efficient office environment. You will direct calls, greet guests, and support daily operations to keep meetings and workflows running smoothly.

The role includes coordinating meetings, preparing materials, managing supplies and vendors, and assisting senior executives with administrative tasks.

Qualifications

• Bachelor’s degree preferred.
• 3+ years in receptionist/office coordination or EA/PA roles.
• Experience in financial services, private equity, law, or family office is a plus.
• Excellent organizational and time-management skills.
• Strong verbal and written communication abilities.
• High level of professionalism, discretion, and confidentiality.
• Proficiency with Microsoft Office Suite.

Responsibilities

• Answer and direct incoming calls and greet visitors.
• Coordinate catering, refreshments, and hospitality for meetings.
• Maintain office supplies, kitchen inventory, and vendor relations.
• Liaise with building management and service providers for maintenance and deliveries.
• Support office events and client functions.
• Provide administrative assistance to senior executives as needed.
• Prepare presentations, correspondence, reports, and meeting materials.
• Track invoices and assist with expense reporting.

Skills

Communication skills

Organizational skills

Discretion and confidentiality

Customer service

Education

Bachelor's degree preferred

Tools

Microsoft Office

Outlook

Word

Excel

PowerPoint

Job description

Investment Management firm is seeking a polished, highly organized, and service-oriented Receptionist / Office Coordinator. This role serves as the first point of contact for clients, visitors, and employees while ensuring the office operates efficiently and professionally.

Responsibilities Include:

• Answer and direct incoming phone calls and greet visitors.
• Coordinate catering, refreshments, and hospitality for meetings and events.
• Maintain office supplies, kitchen inventory, and vendor relationships.
• Liaise with building management and service providers regarding maintenance, deliveries, and office needs.
• Support office events, team gatherings, and client functions.
• Provide administrative assistance to senior executives as needed.
• Prepare presentations, correspondence, reports, and meeting materials.
• Track invoices and assist with expense reporting.

Requirements Include:

• Bachelors Degree preferred
• 3+ years of experience in a receptionist, office coordinator, executive assistant, or personal assistant role preferably in Financial Services, Private Equity, Law Firm or Private Family Office
• Experience supporting senior executives, business owners, or private individuals preferred.
• Exceptional organizational and time-management skills.
• Strong verbal and written communication abilities.
• High level of professionalism, discretion, and confidentiality.
• Strong proficiency in Microsoft Office, Outlook, Word, Excel, and PowerPoint.