Receptionist/Office Administrator

WhiteCap Workforce Solutions; Stamford (CT); On-site; USD 25,000 - 33,000; Full time

Job summary

WhiteCap Workforce Solutions seeks a Receptionist/Office Administrator for a Stamford, CT office. The role involves serving as the first point of contact, managing calls, coordinating visitor access, and preparing meeting spaces.

You will oversee daily office operations and vendor coordination. The ideal candidate has 3 years of administrative experience, excellent client service, and strong organizational skills.

Qualifications

• 3 years of administrative, receptionist, office coordinator, or office management experience preferred.
• Strong interpersonal and communication skills.
• Professional demeanor with excellent client service instincts.
• Highly organized with strong attention to detail and follow-through.
• Ability to manage multiple priorities.
• Proficiency with Microsoft Office applications and Concur (preferred).
• Self-starter who is dependable, resourceful, and collaborative.

Responsibilities

• Serve as the first point of contact for visitors, clients, vendors, and employees; ensure a professional, welcoming office experience
• Answer, screen, and route incoming phone calls
• Coordinate visitor registrations and building access requirements with building security
• Prepare conference rooms and arrange refreshments for meetings and client visits
• Oversee daily office operations and maintain a clean, organized, and professional environment
• Manage inventory and ordering of office supplies, pantry items, beverages, and snacks
• Coordinate deliveries, mail, overnight shipments, and courier services
• Coordinate domestic and international travel arrangements, including flights, hotels, ground transportation, and reservations
• Assist employees with expense report preparation and submission through Concur
• Provide flexible support to senior management and business teams
• Help organize firm events and special office functions

Skills

Reception

Office administration

Customer service

Multitasking

Communication

Team collaboration

Tools

Concur

Microsoft Office

Job description

Our client, a financial services firm, is looking for a Receptionist/Office Administrator to start right away in their Stamford office.

Location: Stamford, CT

Responsibilities

• Serve as the first point of contact for visitors, clients, vendors, and employees; ensure a professional, welcoming office experience
• Answer, screen, and route incoming phone calls
• Coordinate visitor registrations and building access requirements with building security
• Prepare conference rooms and arrange refreshments for meetings and client visits
• Oversee daily office operations and maintain a clean, organized, and professional environment
• Manage inventory and ordering of office supplies, pantry items, beverages, and snacks
• Coordinate deliveries, mail, overnight shipments, and courier services
• Coordinate domestic and international travel arrangements, including flights, hotels, ground transportation, and reservations
• Assist employees with expense report preparation and submission through Concur
• Provide flexible support to senior management and business teams
• Help organize firm events and special office functions

Qualifications

• 3 years of administrative, receptionist, office coordinator, or office management experience preferred
• Strong interpersonal and communication skills
• Professional demeanor with excellent client service instincts
• Highly organized with strong attention to detail and follow-through
• Ability to manage multiple priorities
• Proficiency with Microsoft Office applications and Concur (preferred)
• Self-starter who is dependable, resourceful, and collaborative
• Willingness to occasionally work outside normal hours

Disclosure: The hourly rates and/or salaries listed may or may not reflect total compensation packages including bonus and fringe benefits, etc., nor are the advertisement(s) posted a guarantee of a certain compensation package for a position or bona fide offer of employment. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, or protected veteran status and will not be discriminated against on the basis of disability.