Office Coordinator

Glocap Search; Stamford (CT); On-site; USD 55,000 - 75,000; Full time

Job summary

Glocap Search in Stamford, CT is seeking an organized Office Coordinator to support a hedge fund office. This onsite role focuses on front-of-house duties, calendar management, travel coordination, and general office administration in a fast-paced environment.

The ideal candidate will have strong interpersonal skills, high attention to detail, and the ability to manage multiple tasks simultaneously while interacting professionally with all levels of the organization.

Qualifications

• 5+ years experience in office management or facilities role.
• Proficient in Microsoft Office Suite and expense management tools.
• Ability to handle high-pressure, fast-paced environments with composure.

Responsibilities

• Greet guests at the front desk and manage front-of-house operations.
• Coordinate calendars, schedule meetings and travel arrangements.
• Set up and reset conference rooms; manage meeting logistics.

Skills

Microsoft Office Suite

Calendar management

Travel arrangements

Vendor liaison

Organizational skills

Interpersonal skills

Time management

Education

5+ years experience in office management or facilities role

Tools

Expense management tools

Job description

LOCATION: Stamford, CT (onsite Monday-Friday)

HOURS: 8:00am-5:00pm with flexibility as needed

DEGREE: Preferred but not required

Our client, a hedge fund based in Stamford, CT area, is seeking a highly organized and proactive Office Coordinator to support their beautiful office. This is a highly visible position, mainly responsible for front of house and office management duties, keeping the office organized, answering incoming general phone calls, and providing administrative support as needed. The ideal candidate will possess strong interpersonal skills and the ability to handle multiple tasks in a fast-paced environment.

Responsibilities

• Greet guests at the front desk
• Manage calendars, schedule meetings and coordinate travel arrangements
• Coordinate scheduling, meeting room logistics, and visitor protocols
• Prepare and reset conference rooms after meetings
• Order general office supplies as needed; keep office supply rooms neat and organized
• Oversee maintenance and repairs for the office, including HVAC, plumbing, electrical systems, landscaping, and general building upkeep
• Assist with event preparation and support for onsite meetings
• Serve as a liaison between vendors, building management, and facilities teams
• Performs miscellaneous office administrative duties as requested

Requirements

• 5+ years experience in office management or facilities role
• Highly proficient in Microsoft Office Suite and familiarity with travel and expense management tools
• Ability to remain composed and resourceful in a high-pressure, fast-paced setting
• High attention to detail
• Excellent organization, time management and follow-through skills required
• Able to manage multiple tasks simultaneously
• Able to interact professionally with all levels of the organization