Receptionist / Office Administrator

ASCENDING; Fairfax (VA); Hybrid; USD 28,000 - 33,000; Full time

Job summary

ASCENDING is seeking an organized, proactive Office Administrator to manage daily operations in our Fairfax, VA office. This role suits a detail-oriented professional who thrives in a small-team environment.

The position is onsite Monday–Thursday 9:00 AM–4:30 PM, with Friday remote/on-demand, totaling 30–35 hours per week. It is a 6-month contract (1099) at $20.00–$24.00/hour, with potential to convert to a permanent role with benefits after six months.

Qualifications

• 1–3 years of office administrative experience.
• Proficiency with MS Office Suite or Google Docs.
• Ability to lift up to 50 lbs (packaging/supplies).

Responsibilities

• Manage day-to-day office operations and maintain a welcoming environment.
• Support administrative tasks using MS Office Suite and Google Workspace.
• Coordinate incoming/outgoing mail, deliveries, and office supplies.
• Proactively identify and solve office needs with minimal supervision.
• Handle physical inventory and light facility management as needed.
• Order lunch for the whole office.
• Track tasks, multitask, and ensure on-time delivery.

Skills

Organizational skills

Attention to detail

Proactive problem-solver

Tools

Microsoft Office / Google Workspace

Job description

Position Overview

We are seeking an organized, proactive, and energetic Office Administrator to manage daily operations in our Fairfax, VA office. This role is ideal for a detail-oriented professional with a \"shining personality\" who thrives in a close-knit, small-office environment.

Schedule & Location

• Onsite: Monday – Thursday, 9:00 AM – 4:30 PM (Fairfax, VA 22031)


• Remote: Friday (On-demand/flexible hours)


• Hours: 30 to 35 hours per week

Compensation & Structure

• Initial Period: 6-month contract (1099), $20.00 – $24.00/hour (based on experience)


• Growth Potential: Opportunity to convert to a permanent position with benefits after 6 months.

Key Responsibilities

• Manage day-to-day office operations and maintain a welcoming environment.


• Support administrative tasks using MS Office Suite and Google Workspace.


• Coordinate incoming/outgoing mail, deliveries, and office supplies.


• Proactively identify and solve office needs with minimal supervision.


• Handle physical inventory and light facility management as needed.


• Order lunch for the whole office.


• Track assigned tasks, multitask, ensure results are delivered on time.

Qualifications

• Experience: 1–3 years of office administrative experience.


• Tech Skills: Proficiency in Microsoft Office Suite or Google Docs.


• Physical Requirement: Ability to lift up to 50 lbs (handling packages/supplies).


• Traits: Highly organized, attentive to detail, and a proactive problem-solver.


• Culture Fit: Comfortable and productive working in a small team environment.