Receptionist, Nights PRN

West-Tennessee-Post-Acute; Jackson (TN); On-site; USD 16,531,000 - 22,042,000; Full time

Benefits offered by this job

Medical/Dental/Vision

401(k)

Paid time off

Orientation & training

Life and AD&D

Job summary

West Tennessee Post Acute in Jackson, TN, seeks a Receptionist to provide clerical support, handle incoming calls, greet visitors, and ensure smooth front-desk operations in a patient-centered facility. You will coordinate with staff, relay messages, and help maintain a welcoming environment for residents and families.

The role requires a high school diploma or equivalent, 2+ years clerical experience or secretarial training, and strong communication skills.

Qualifications

• High school diploma or equivalent required.
• 2+ years of clerical experience or completion of a secretarial program preferred.
• Strong verbal and written communication with professional phone etiquette.
• Ability to multitask, prioritize, and stay organized in a fast-paced environment.
• Confidentiality and HIPAA compliance required.

Responsibilities

• Answer incoming calls with professional telephone etiquette.
• Direct callers or route messages to appropriate departments.
• Greet visitors and direct them to offices or residents’ rooms.
• Maintain check-in/out system for residents and visitors.
• Take accurate messages and provide information as needed.
• Follow facility policies and confidentiality requirements.

Skills

Phone etiquette

Customer service

Multitasking

Verbal communication

Education

High school diploma or equivalent

Secretarial training program

Tools

MS Office

Job description

WEST TENNESSEE POST ACUTE, Jackson, TN, US

5 days ago Requisition ID: 3890

West Tennessee Post-Acute, located in Jackson, TN. CMS-certified since 1986, our skilled nursing facility offers 67 private rooms and specialized transitional care to help patients recover after hospital stays. With a strong focus on quality and patient-centered services through the Medicare program, our dedicated team ensures residents regain their highest level of function in a comfortable, supportive environment.

Why Join us?

At West Tennessee Post Acute, you’ll join a compassionate, skilled team dedicated to helping residents recover and regain independence. Help residents recover and regain independence through personalized, patient-centered care in a supportive and collaborative environment.

Position Overview:

The Receptionist role is to perform clerical support in an efficient manner in accordance with established policies and procedures, and as directed by your supervisor. The Receptionist interfaces with the public visiting the facility and by telephone, communicates with outside agencies, and ensures that the facility is a positive choice for seniors.

• Promptly answer all incoming calls proper telephone etiquette (professional, creditable, pleasant and sincere).
• Answer telephone, determine nature of call and direct caller to appropriate individual or department.
• Fields accurate and complete phone messages, provides callers with necessary and appropriate information, and ensures delivery of messages.
• Greet visitors, Direct to appropriate office and/or residents’ room.
• Ensure guest/visitors abide by existing rules and refuse admission to persons as directed.
• Maintains the resident/visitor check in/out system, and retains daily list for six months.

Qualifications:

• High school diploma or equivalent required.
• Must have at least 2-year experience in a clerical position, or successfully completed a secretarial science program from an accredited school/college.
• Strong verbal and written communication skills with professional phone etiquette.
• Ability to multitask, prioritize, and remain organized in a fast-paced environment.
• Proficient in basic computer applications and office equipment (phone systems, copier, computer).
• Customer-service oriented with a courteous, professional, and compassionate demeanor.
• Ability to follow policies, procedures, and confidentiality requirements (HIPAA compliance).
• Reliable, punctual, and able to work scheduled shifts as assigned.

For Full Time, What We Offer:

• Medical, Dental, and Vision coverage.
• Additional options like Accident Insurance and Hospitalization plans.
• Life and AD&D insurance included for full-time employees.
• 401(k) retirement savings.
• Paid time off: Vacation, Holidays, and Sick Leave.
• Supportive and collaborative work environment.
• Paid orientation and training programs.

We provide equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, creed, sex (including pregnancy, childbirth, or related condition), age, national origin or ancestry, citizenship, disability, marital status, sexual orientation, gender identity or expression (including transgender status), genetic predisposition or carrier status, military or veteran status, familial status, status as a victim of domestic violence, or any other status protected by law.