Receptionist/Legal Adm. Assistant - Raleigh, NC

Williams Mullen Clark Dobbins PC; Raleigh (NC); On-site; USD 32,000 - 42,000; Full time

Job summary

Williams Mullen is seeking a receptionist for the Raleigh, NC office with the potential to grow into a Legal Administrative Assistant role. The candidate should have at least one year of experience in a law firm or professional services, superb attention to detail, and excellent communication skills.

Proficiency in Word, Excel, PowerPoint and Outlook is essential. Primary duties include front desk coverage, greeting visitors, coordinating meetings and room usage, and supporting the records and

Qualifications

• Minimum of one year experience working in a law firm or professional services.
• Strong attention to detail and accuracy.
• Excellent oral and written communication skills.
• Organized, self-starter who can prioritize assignments.
• Ability to work under pressure and meet deadlines.
• Proficient with Microsoft Word, Excel, PowerPoint and Outlook.

Responsibilities

• Answers the telephone and records and delivers messages promptly.
• Greet clients, guests and visitors and welcome them to the firm.
• Monitors conference room usage and coordinates room bookings and catering.
• Coordinates meeting arrangements and security lists for attendees.
• Assists with travel arrangements and other support services as needed.

Skills

Attention to detail

Oral and written communication

Time management

Tools

Microsoft Word

Excel

PowerPoint

Outlook

Job description

*Position required to physically sit in the Raleigh, NC Office. *Position requires a minimum of one (1) year experience working in a law firm or professional services.

Williams Mullen is seeking a receptionist with strong legal or professional services administrative assistant skills who is driven by a personal desire to excel along with a sense of excitement to join a team that seeks to represent its clients with distinction. The ideal candidate possesses a strong attention to detail, works with a sense of urgency, and wants to grow into a Legal Administrative Assistant role. Provide front desk support as well as entry-level Legal Administrative Assistant duties in our Raleigh office. Preferred candidate will be professional, well organized, detail-oriented, a self-starter, have excellent oral and written communication skills, and be able to prioritize assignments and work well under pressure. Proficiency using Microsoft Word, Excel, Power Point and Outlook is essential.

Job Description:

• Answers the telephone and records and delivers messages promptly. Displays professional courtesy in answering telephones.
• Greet clients, guests and visitors and welcomes them to the firm.
• Monitors conference room usage and accepts/declines use of conference room, orders lunches and handles conference area with the support of office services personnel.
• Coordinates meeting arrangements (such as adding names to security list, catering and scheduling of conference rooms).
• Makes arrangements for and performs various support services as needed, requests for copy/duplicating services and travel arrangements.

Will be trained to:

• Type and submit attorney time sheets to Accounting in compliance with firm deadlines and procedures. Verify related client/matter numbers and practice codes.
• Maintain client and firm files in accordance with Records Department procedures, such as routine billing records and account reconciliations.
• Prepare client bill drafts, final bills and cover letters using Aderant Accounting software.
• Prepare forms for expense reports, check requests and other financial-related documents.
• Review and route incoming mail.
• Communicate with clients, attorneys and court personnel in a timely and effective manner.
• Communicate with other administrative team members in Richmond regarding building issues, records or any other administrative needs.
• Assist the records department, library and administrative director with items as needed.

Williams Mullen is an equal opportunity employer committed to a culturally diverse workforce. All qualified applicants will receive consideration for employment without regard to age, race (including characteristics commonly associate with race, including hairstyle), color, ethnicity, national origin, religion, creed, medical condition including pregnancy and childbirth, disability, genetic information, gender identity and expression, marriage or parental status, sexual orientation or Veteran’s status.