Legal Secretary

HBS Default; Raleigh (NC); On-site; USD 50,000 - 70,000; Full time

Job summary

A North Carolina law firm is seeking an experienced legal secretary. This role requires a minimum of 3 years in litigation and a typing speed of 70 words per minute. Responsibilities include transcribing dictations, maintaining case files, and managing an attorney's calendar. The ideal candidate will demonstrate strong organizational skills and impeccable integrity. Candidates with a Bachelor's degree and a deep understanding of legal documents are encouraged to apply.

Qualifications

• At least 3 years of experience in litigation.
• Impeccable integrity in confidential matters required.
• Broad knowledge of legal terminology essential.

Responsibilities

• Transcribe dictation and format legal documents.
• Manage the attorney's calendar and due dates.
• Maintain accurate file content and case information.

Skills

Knowledge of court rules

Legal document formatting

Typing speed of 70 wpm

Organizational skills

Attention to detail

Interpersonal skills

Education

Bachelor's degree or better

Job description

SUMMARY: The Raleigh, North Carolina office of Hall Booth Smith, P.C. is currently accepting resumes for a legal secretary. The candidate must have two or more years of experience in litigation. This position supports all administrative functions including case and calendar management, electronic document management, typing, proofreading, and opening and closing files. Applicants must have an accurate typing speed of 70 wpm. A resume and cover letter are required for consideration.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

• Transcribes dictation and formats letters, pleadings, and other forms.
• Prepares rough drafts, proofreads before finalizing legal documents.
• Copies and mails all letters, documents, and packages to various parties via Certified, Registered USPS, FedEx, or courier service.
• Properly file legal documents with the Courts and cc/bcc’s appropriate parties.
• Ensures exact compliance with client guidelines relating to preparation and mailing of cc/bcc, copying of documents, and other client requirements.
• Open new file, perform conflict checks, and when requested draft acknowledgment or engagement letter to client.
• Continuously maintains file content, indexes, and tabulations.
• Maintains accurate computer cards and other sources of client/case information.
• Enters attorney billable time on a regular basis, proofreads, and balances.
• Maintains attorney calendar by denoting due dates for answers, depositions and other pleadings, hearings, trial calendars, etc.
• Open and manage or route attorney mail to appropriate counsel.
• Reviews and confirms all client bills and other invoices and forwards for payment on a regular and consistent basis in accordance with client guidelines.
• Closes and prepares files for storage.
• Prepares files or assists paralegals in preparing files for upcoming hearings and depositions.
• Answers and screens calls for attorneys, communicating with professionalism, respectfulness and tact.
• Schedule depositions as necessary.
• Participates as a member of one or more strategic planning committees.
• Mentor and train new employees in the position.
• Performs receptionist duties and remains flexible and open to requests for support or assistance outside of the scope of this job description and to other duties as directed by the Management team.

KNOWLEDGE, SKILLS, AND ABILITIES REQUIRED:

• Knowledge of various court rules and filing requirements.
• Knowledge of the format of various legal documents including, but not limited to, Requests for Reproduction of Documents, Responses to Interrogatories, Notice of Represent, Rule 200, Certificates of Service, Motions and other pleadings.
• Broad knowledge of terminology (legal, medical, other) as it relates to the particular practice area(s).
• Demonstrate spelling, diction, and grammatical skills equal to or above a level normally acquired through successful completion of a high school or general education degree.
• Demonstrate organizational, prioritization, proofreading, and attention to detail skills to allow for timely, effective, and accurate performance of job duties with little or no outside assistance.
• Ability to demonstrate impeccable integrity in confidential matters.
• Interpersonal skills necessary to communicate with a diverse group of attorneys, staff, and clients and to provide or obtain information with ordinary courtesy, diplomacy and tact.
• Accurate typing ability of 70 wpm and comprehensive computer and office equipment experience.
• Work occasionally requires more than 40 hours per week to perform the essential duties of the position.
• Work requires sitting, bending, stooping, computer keyboarding and continuous use of hands, telephone contact, reading, and may require lifting of 25-50 lbs. or more.
• Work may require traveling to offsite locations for collection of materials or filing of documents; therefore work may require driving.
• Under certain circumstances, the Firm may substitute experience for educational requirements and vice versa.

Education

Bachelor's or better.

Experience

3 years in Litigation.

Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.