Receptionist/Legal Adm. Assistant - Raleigh, NC

Williams Mullen; Raleigh (NC); On-site; USD 34,000 - 42,000; Full time

Job summary

Williams Mullen is seeking a receptionist in Raleigh, NC, with strong legal or professional services administrative skills. The role requires a minimum of one year of relevant experience and the ability to operate at a high level with accuracy and urgency.

The candidate should be professional, well organized, detail-oriented, and capable of prioritizing assignments under pressure. The position entails front desk support, client greeting, and performing entry-level Legal Administrative Assistant

Qualifications

• One (1) year experience in a law firm or professional services.
• Proficiency in Microsoft Word, Excel, Power Point and Outlook.
• Strong written and verbal communication skills.
• Ability to prioritize tasks and work under pressure.

Responsibilities

• Answer the telephone and relay messages promptly with professional courtesy.
• Greet clients, guests and visitors and provide a welcoming experience.
• Monitor conference room usage and coordinate scheduling, catering, and room setup.
• Coordinate meeting arrangements and assist with security lists and related tasks.
• Arrange for and perform various support services, including copies and travel arrangements.

Skills

Front desk operations

Microsoft Office

Communication skills

Time management

Professional demeanor

Tools

Aderant Accounting

Job description

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

*Position required to physically sit in the Raleigh, NC Office. *Position requires a minimum of one (1) year experience working in a law firm or professional services.

Williams Mullen is seeking a receptionist with strong legal or professional services administrative assistant skills who is driven by a personal desire to excel along with a sense of excitement to join a team that seeks to represent its clients with distinction. The ideal candidate possesses a strong attention to detail, works with a sense of urgency, and wants to grow into a Legal Administrative Assistant role. Provide front desk support as well as entry-level Legal Administrative Assistant duties in our Raleigh office. Preferred candidate will be professional, well organized, detail-oriented, a self-starter, have excellent oral and written communication skills, and be able to prioritize assignments and work well under pressure. Proficiency using Microsoft Word, Excel, Power Point and Outlook is essential.

Job Description:

• Answers the telephone and records and delivers messages promptly. Displays professional courtesy in answering telephones.
• Greet clients, guests and visitors and welcomes them to the firm.
• Monitors conference room usage and accepts/declines use of conference room, orders lunches and handles conference area with the support of office services personnel.
• Coordinates meeting arrangements (such as adding names to security list, catering and scheduling of conference rooms).
• Makes arrangements for and performs various support services as needed, requests for copy/duplicating services and travel arrangements.

Will be trained to:

• Type and submit attorney time sheets to Accounting in compliance with firm deadlines and procedures. Verify related client/matter numbers and practice codes.
• Maintain client and firm files in accordance with Records Department procedures, such as routine billing records and account reconciliations.
• Prepare client bill drafts, final bills and cover letters using Aderant Accounting software.
• Prepare forms for expense reports, check requests and other financial-related documents.
• Review and route incoming mail.
• Communicate with clients, attorneys and court personnel in a timely and effective manner.
• Communicate with other administrative team members in Richmond regarding building issues, records or any other administrative needs.
• Assist the records department, library and administrative director with items as needed.

Williams Mullen is an equal opportunity employer committed to a culturally diverse workforce. All qualified applicants will receive consideration for employment without regard to age, race (including characteristics commonly associate with race, including hairstyle), color, ethnicity, national origin, religion, creed, medical condition including pregnancy and childbirth, disability, genetic information, gender identity and expression, marriage or parental status, sexual orientation or Veteran’s status.