Receptionist Job!

Vaco; Phoenix (AZ); On-site; USD 10,000 - 60,000; Full time

Job summary

An established industry player is seeking a dedicated receptionist to join their team in Scottsdale, AZ. This fully onsite role involves greeting visitors, managing office supplies, and ensuring effective communication with property management. As the first point of contact, you'll play a vital role in creating a welcoming environment while handling essential administrative tasks. If you have strong communication skills and a knack for organization, this position offers a fantastic opportunity to contribute to a vibrant office atmosphere. Join a company that values diversity and encourages applicants from all backgrounds to apply.

Qualifications

• Familiarity with G Suite and Google Calendar management.
• Strong skills in Microsoft Office applications.

Responsibilities

• Welcome visitors and callers, answer questions, and direct them.
• Handle incoming and outgoing mail and deliveries.
• Coordinate with property management for office maintenance.

Skills

G Suite

Google Calendar Management

Microsoft Word

Microsoft Excel

Adobe PDF

Oral Communication

Written Communication

Planning and Coordination

Job description

Vaco Phoenix is currently assisting a local client in their search for a receptionist in their Scottsdale AZ office! The Receptionist will greet customers, keep track of all office supplies, handle incoming and outgoing mail, as well as be the liaison with property management. This is a fully onsite role paying up to $25 per hour. Interviews are held immediately!

Responsibilities include:

• Greeting and Assistance: Welcome visitors and callers (low volume), answer their questions, and direct them to the right people.
• Mail and Deliveries: Handle incoming and outgoing mail and deliveries, including sorting and distribution.
• Office Maintenance: Coordinate with property management to ensure the office is well-maintained.
• Space Tracking: Work with HR & Facilities Manager to monitor office space usage and prepare monthly reports.
• Office Cleanliness: Works with facilities staff to ensure the reception area and meeting rooms are clean and presentable.

Knowledge, Skills & Abilities:

• Familiarity with G Suite and Google Calendar management
• Possess strong skills in the use of Microsoft Word, Excel, Adobe PDF
• Skill in oral and written communications
• Ability to plan, coordinate, analyze, and establish priorities; develop effective operating procedures
• Communicate clearly and effectively with customers, colleagues, and senior management in person, via email, and over the phone

Vaco by Highspring values a diverse workplace and strongly encourages women, people of color, LGBTQ+ individuals, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans to apply.

EEO Notice

Vaco by Highspring is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state or local law.

Vaco by Highspring and its parents, affiliates, and subsidiaries are committed to the full inclusion of all qualified individuals. As part of this commitment, Vaco by Highspring and its parents, affiliates, and subsidiaries will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact [e-mail] .

Vaco by Highspring also wants all applicants to know their rights that workplace discrimination is illegal.

By submitting to this position, you agree that you will be giving Vaco by Highspring the exclusive right to present your as a candidate for the foregoing employment opportunity. You further agree that you have represented information about yourself accurately and have not affirmatively misrepresented your qualifications. You also agree to maintain as confidential, to the fullest extent permitted by law, any information you learn from Vaco by Highspring about the position and you will limit disclosure of information about the position only to the extent necessary to perform any obligations in furtherance of your application. In exchange, Vaco by Highspring agrees to exercise reasonable efforts to represent you through all solicitation, job screening and resume dispersal.

Privacy Notice

Vaco by Highspring and its parents, affiliates, and subsidiaries ("we," "our," or "Vaco by Highspring") respects your privacy and are committed to providing transparent notice of our policies.

• California residents may access Vaco by Highspring HR Notice at Collection for California Applicants and Employees here.
• Virginia residents may access our state specific policies here.
• Residents of all other states may access our policies here.
• Canadian residents may access our policies in English here and in French here.
• Residents of countries governed by GDPR may access our policies here.

Pay Transparency Notice

Determining compensation for this role (and others) at Vaco by Highspring depends upon a wide array of factors including but not limited to:

• the individual's skill sets, experience and training;
• licensure and certification requirements;
• office location and other geographic considerations;
• other business and organizational needs.

With that said, as required by local law, Vaco by Highspring believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure. The individual may also be eligible for discretionary bonuses.