Receptionist Fluent in Spanish

Immigration Law Pllc; Ann Arbor (MI); On-site; USD 20,664,000 - 30,307,000; Full time

Benefits offered by this job

Health insurance

Dental

Vision

401(k) plan

Paid time off

On-site parking

Professional development

Job summary

Immigration Law Pllc in Ann Arbor is seeking a Receptionist fluent in Spanish to manage the front desk, greet visitors, answer multi-line phones, and support daily office operations.

Ideal candidates will have strong organizational skills, attention to detail, and the ability to work collaboratively in a fast-paced environment while learning new software quickly.

Qualifications

• Experience as a receptionist or front desk role.
• Proficient in Microsoft Office Suite.
• Experience with office equipment (fax, printers).
• Professional appearance and communication.
• Strong organizational and multitasking abilities.
• Customer service oriented.

Responsibilities

• Greet and welcome customers as soon as they arrive at the office in a professional manner.
• Create intake for new customers.
• Direct customers to the appropriate attorney/paralegal.
• Answer, screen, and forward incoming phone calls.
• Ensure the reception area is tidy and presentable, with all necessary stationery and materials.
• Provide basic and accurate information in person and via phone/email.
• Assist in receiving, sorting, and distributing daily mail/deliveries.
• Update calendars and schedule clients.
• Perform other clerical receptionist duties such as filing, photocopying, transcribing, and faxing.

Skills

Customer service

Multitasking

Organization

Spanish fluency

Professional communication

Education

High School Diploma

Tools

Microsoft Office

Job description

Receptionist Fluent in Spanish

We are looking for a Receptionist to join our legal team who is proficient at administrative tasks, including maintaining the reception area, greeting guests, answering multi-line phone systems, and maintaining office equipment. Able to learn new software quickly and has expert skills in Microsoft Office Suite. The ideal candidate will have strong attention to detail, excellent organizational skills, and the ability to work collaboratively in a fast-paced, team-oriented environment.

Responsibilities

• Greet and welcome customers as soon as they arrive at the office in a professional manner
• Create intake for new customers
• Direct customers to the appropriate attorney/paralegal
• Answer, screen, and forward incoming phone calls
• Ensure the reception area is tidy and presentable, with all necessary stationery and materials (e.g., pens, coffee, cups, water, sugar, and others)
• Provide basic and accurate information in person and via phone/email
• Assist in receiving, sorting, and distributing daily mail/deliveries
• Update calendars and schedule clients
• Perform other clerical receptionist duties such as filing, photocopying, transcribing, and faxing

Requirements and Skills

• Proven work experience as a Receptionist, front office representative, or similar role
• Proficiency in Microsoft Office Suite
• Hands-on experience with office equipment (e.g., fax machines and printers)
• Professional attitude and appearance
• Solid written and verbal communication skills
• Ability to be resourceful and proactive when issues arise
• Excellent organizational skills
• Multitasking and time-management skills, with the ability to prioritize tasks
• Customer service attitude

Salary and Benefits

We offer a competitive starting salary based on experience and a benefits package, including top-tier health insurance, dental, vision, 401(k) plan, paid time off, free on-site parking, and professional development opportunities.

Only qualified candidates will be contacted for an interview. Thank you for your interest in our firm.