Receptionist- Contract

Mubadala Capital; New York (NY); On-site; USD 55,000 - 75,000; Full time

Job summary

Mubadala Capital is seeking a Receptionist for its New York hub in Midtown Manhattan. This in-office role requires greeting high-profile clients, coordinating space and logistics, and supporting weekly catering and office operations.

We value collaboration, discretion, and a proactive, “no job is too small” attitude, with 3+ years in hospitality or front-desk roles. Scheduling is Monday–Thursday 8:00–17:30 and Friday 9:00–14:00.

Qualifications

• 3+ years of experience in a community-centric environment, ideally hospitality, luxury guest relations, or corporate reception.
• Polished, professional presence with strong communication skills.
• Attention to detail and ability to manage multiple moving parts calmly.

Responsibilities

• Serve as the warm, professional primary point of contact for Mubadala Capital, welcoming clients, VIPs, and external guests with hospitality.
• Maintain a pristine environment, ensuring presentation and cleanliness across the reception area and common spaces.
• Collaborate with the Office Manager and Housekeeper to sustain high-touch visual standards throughout the day.

Skills

Hospitality experience

Communication skills

Organizational skills

Team player

Microsoft Office

Tools

Microsoft Office Suite

Job description

Who We Are

Mubadala Capital is a global alternative asset management platform that manages, advises and administers for clients and limited partners over $600 billion in assets through its wholly owned businesses and strategic partnerships. As a subsidiary of Mubadala Investment Company, Mubadala Capital combines the scale and stability of sovereign ownership with the agility and focus of a performance-driven global alternative asset management firm. Mubadala Capital's wholly owned core alternatives businesses manage and invest over $60 billion in assets across private equity, special opportunities with a focus on Brazil, credit, venture capital, as well as Solutions and co-investment platforms. Additionally, Mubadala Capital maintains a portfolio of strategic businesses and partnerships in private wealth, public credit, insurance, and real estate, among other areas. Mubadala Capital's values-ambitious, responsible, resilient, and respectful-define not only how the firm invests, but also how we operate and make decisions every day. From how we lead to how we hire, these values reflect a commitment to excellence, integrity, and partnership, and serve as the foundation for the firm's global culture and long-term success. With more than 250 professionals across offices in Abu Dhabi, London, New York, Rio de Janeiro, and San Francisco, Mubadala Capital serves as a partner of choice to institutional and private investors seeking differentiated risk-adjusted returns across private markets.

Who You Are

The Receptionist serves as the primary ambassador for Mubadala Capital's New York hub and sits at the helm of daily office operations. In this role, you will champion a premier workplace experience, delivering white-glove hospitality to external guests and seamless support to our internal community. Working closely alongside the Office Manager and Housekeeper, you will take full ownership of office flow, presentation, and culture-building operations. We are looking for a collaborative, hands-on professional who embraces a \"no job is too small\" mindset- someone who can pivot effortlessly between greeting high-profile clients, organizing dynamic spaces, and coordinating weekly catering and office logistics. This is a fully in office position based in Midtown Manhattan. The required schedule is Monday through Thursday, 8:00 a.m. to 5:30 p.m., and Friday, 9:00 a.m. to 2:00 p.m.

What You'll Do

Workplace Experience & Hospitality

• Serve as the warm, professional primary point of contact for Mubadala Capital, welcoming clients, VIPs, and external guests with white-glove hospitality.
• Ensure a pristine physical environment, maintaining immaculate presentation, organization, and cleanliness across the reception area, conference rooms, pantries, and common areas.
• Partner with the Office Manager and Housekeeper to maintain high-touch visual standards and operational readiness throughout the day.

Office Operations & Logistics

• In partnership with the Office Manager, own the end-to-end lifecycle of weekly catering orders—from ideation and menu selection to delivery management and seamless set-up.
• Plan and manage weekly office deliveries, inventory tracking, unboxing, and systematic storage.
• Actively follow established operational workflows while collaborating with the Office Manager to optimize and introduce new systems.
• Manage mail intake, distribution, and package processing.

Administration & Special Projects

• Support office communications and maintain clear, pristine standards in all correspondence.
• Facilitate general administrative duties and support special projects, ad hoc office initiatives, and team events from conception to execution.
• Handle sensitive information with utmost discretion, upholding the firm's standards for privacy and confidentiality.

What You Bring

• Experience: 3+ years of experience in a community-centric environment, ideally spanning hospitality, luxury retail, high-end guest relations, reservation management, event planning, or corporate reception.
• Interpersonal & Communication Skills: Exceptional verbal and written communication skills with a polished, professional presence and a community-first orientation.
• Organizational Mastery: Impeccable attention to detail, proactive problem-solving abilities, and the capacity to manage multiple moving parts with calm poise.
• Attitude & Approach: A collaborative team player with a high degree of initiative, adaptability, and an enthusiastic \"no job is too small\" attitude.
• Technical Acumen: Proficient in standard office software (Microsoft Office Suite) with a quick learning curve for internal digital tools.
• Values Alignment: Deep resonance with Mubadala Capital's core values: Ambitious, Responsible, Resilient, and Respectful.

What We Offer

Mubadala Capital is proud to be an equal opportunities employer. We are committed to providing an inclusive environment for our colleagues and recognize the important role that diversity of talent plays in the workplace. All applicants are welcome and will be given equal consideration, without attention to race, religion or belief, sex, sexual orientation, gender, disability, marriage and civil partnership, pregnancy and maternity, or age.

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