Receptionist/Back Office Support

Manatee Chamber of Commerce; Bradenton (FL); On-site; USD 30,000 - 40,000; Full time

Job summary

A successful Certified Public Accounting firm in Bradenton, FL, is seeking a highly motivated Receptionist/Back Office Support. The role involves managing front desk operations, greeting clients, and performing various administrative tasks. Ideal candidates will have strong organizational and communication skills, and a willingness to learn. This position offers competitive pay and benefits, with opportunities for personal and professional growth.

Qualifications

• Minimum of 3 years of experience in tax and accounting firm preferred.
• Knowledge of administrative and clerical procedures.

Responsibilities

• Greet clients and vendors, determine the nature of the visit.
• Operate multi-line telephone and schedule appointments.
• Perform general administrative tasks and maintain records.

Skills

Communication

Organizational Skills

Customer Service

Team Player

Tools

Word

Outlook

Excel

Adobe

Job description

Rehfeldt Group CPAs is searching for a highly motivated individual with experience as a Receptionist to join our firm. As the Receptionist/Back Office Support, you will oversee the front desk operations, greet clients, answer phones, and perform other administrative tasks as required. We have a strong commitment to clients and each other, and this opportunity provides personal and professional development for individuals willing to rise to a challenge. Successful candidates will be self-motivated and want to develop meaningful relationships with clients and team members.

The successful candidate will meet the following requirements:

• Knowledge of administrative and clerical procedures and systems such as word processing, managing files, and other office procedures
• Knowledge of principles and processes for providing customer and personal activities
• Excellent written and verbal communication skills
• Strong computer skills and experience with Word, Outlook, Excel, and Adobe
• Comfort with being a “team player” and doing whatever is needed, big or small
• Excellent organizational skills and attention to detail, such as maintaining files and scheduling appointments
• Able to manage and get along with diverse personalities
• Professional appearance and demeanor
• Exceptional organizational skills; ability to multi-task in a dynamic environment
• Minimum of 3 years of experience in tax and accounting firm preferred
• A willingness to succeed!

Your responsibilities include:

• Greet clients and vendors entering the firm, determine the nature of the visit, and direct or escort them to specific destinations
• Operate multi-line telephone to answer, screen, forward calls, provide information, take messages, and schedule appointments
• Perform general administrative tasks
• Digitally file and maintain records
• Receive and record client payments
• Collect, sort, distribute, and prepare mail for carriers
• Resolve day-to-day administrative and operational problems
• Requisitions supplies, printing, maintenance, and other services as needed
• Perform other related duties as assigned
• Strong organizational skills, multitasker, independent thinker, attention to detail, and a self-starter
• A positive attitude, reliability, and an interest in growing within the organization
• Work closely and communicate effectively with our professional team
• Work directly with clients via phone, email, and in person with patience and professionalism
• A willingness to learn different software systems as well as tax and accounting client service processes to become more efficient and competitive within the industry

Rehfeldt Group CPAs is a successful Certified Public Accounting firm located in Bradenton, FL, with competitive pay and benefits.

TO APPLY: Please submit ALL of the following in Word or PDF files to:
[e-mail].

• A cover letter summarizing experience related to the position
• Resume
• Salary History
• References

Incomplete submissions will NOT be considered. No phone calls, faxes, or walk-in visitors, please.